Office Administrator

JOB TYPE: Temporary / Temp-to-hire 

LOCATION: Houston, TX

SCHEDULE: Full-Time 

DESCRIPTION

The Office Administrator is a temporary position with the potential to become a full-time, permanent position based on business needs and performance. This role is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator. 

QUALIFICATION/REQUIREMENTS/EDUCATION

• 2+ years of general office administrative experience.
• Industry-related experience preferred but not required.
• Dependable and reliable with attendance.
• Highly motivated with the ability to prioritize workloads and deliver results.
• Positive attitude, high degree of personal accountability and endless curiosity.
• Outstanding communication, interpersonal & diplomacy skills.
• Willingness to learn and ability to work well within a collaborative team.
• Excellent communicator.
• Intermediate proficiency with the following software:  Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.
• Experience with MS Dynamics, ReQlogic an asset.

DUTIES AND RESPONSIBILITIES
(include the following, however, other duties may apply)

• Supporting managers as needed.
• Arrange crew accommodations for US employees.
• Rental and mileage tracking.
• Inventory management support.
• Accounts payable support.
• Purchase Order support.
• Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.
• Assisting with organizing and ordering promotional items.
• Coordinating and helping with conferences.
• Welcoming visitors, processing mail, and receiving deliveries.
• Ordering and arranging maintenance of office supplies, furniture, and equipment.
• Updating and proof-reading policies and manuals.
• Understanding of and compliance with all company safety rules and policies.
• Representing Opla and its core values.
• Other duties as assigned.