Sales Administrative Assistant

Our Client is in the process of filling vacant position of Administrative Assistant in their Sales & Marketing Department reporting to the Head of Export & Customer Service. The ideal candidate should meet the following requirements: - Effectively manage all Order to Cash processes to maximize customer service levels from available stock at optimal distribution cost. PURPOSE: Sales order management. Processing customers Local Purchase Orders through order management accurately and timely. Main accountabilities of the Administrative Assistant will include: - • Sales order management. Processing customers Local Purchase Orders through order management accurately and timely. • Coordinate order planning for timely deliveries. Ensure 3rd party logistics partners provide sufficient resources to serve orders at any given time (trucks, loaders, off loaders etc). • Updating sales team on customer order status once released to logistics service providers upon invoicing. Ensure all orders are Paid in Time and Full before processing • Process Fresh Produce sales orders (all fruits) by ensuring customer service is acceptable and minimize delays in the collection of the fruits. Share with line manager areas of challenges proactively. • Ensuring Goods Receipt/Proofs of Delivery as well as Invoice Receipt is managed and accounted for. Requirements The ideal candidates should meet the following requirements: - • A bachelor’s degree/ or Diploma holder in a Business-related field from a recognized institution. • Knowledge and good understanding of ERP tools (Oracle) and proficient in MS Office (Advanced Excel and PowerPoint). • A self-starter with demonstrable understanding of core customer service operations. • Must be flexible with excellent interpersonal and communication skills. ADDITIONAL ATTRIBUTES: 1. Pleasant, results oriented, hardworking, and a team player who possesses excellent interpersonal and communication skills. 2. Able to conclude tasks in a timely manner and under little or no supervision. 3. Well versed with MS Office (specifically Excel) with demonstrable ability to carry out data analysis and generate reports.