[Part-Time] Office Administrator – Japanese

▶︎ Job Details

・Job Title: Part-Time Office Administrator – Japanese Bilingual
・Client: Japanese IT Company
・Working Location: New York, NY 10022
・Working Style: Onsite (3 days per week, no remote option)
・Employment Type: Part-Time
・Salary: $25–$30/hour
・Benefit: In accordance with company policy
・Visa Support: No
・Working Hours: Part-time (3 days per week, schedule to be discussed)
・Language: English & Japanese (Business Level)

▶︎ Key Responsibilities:

• Perform reception duties, including authorizing visitors, accepting deliveries, arranging outgoing mail and shipments, sorting and distributing mail/packages, answering and routing calls, and maintaining an organized office environment.

• Maintain office and kitchen supplies and equipment, coordinate company events and gatherings, support internal communications, and handle various administrative tasks.

• Process payments and prepare fixed-format documents, invoices, and internal management materials using Microsoft Excel and other business applications.

▶︎ The Right Candidate Will Possess:

• At least one (1) year of experience in business administration, office operations, reception, payment processing, or document preparation.

• Strong communication skills with customers, vendors, management, and internal team members.

• The ability to understand requests accurately, provide timely support, and communicate effectively with stakeholders.

• A proactive mindset focused on process improvement while maintaining strong attention to detail.

• Experience working in multicultural environments and sensitivity to cross-cultural communication.

• Excellent organizational, multitasking, prioritization, and time management skills.

▶︎ Required Qualifications & Skills:

• Business-level English and Japanese communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).

• Strong interpersonal skills and the ability to collaborate effectively with management, colleagues, and external vendors.

• Detail-oriented, highly organized, and quick to learn new processes and systems.