Executive Assistant

Why join CMHA Kenora?
We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:
•Healthcare of Ontario Pension Plan (HOOPP)
•Comprehensive Health Benefits
o Employee & Family Assistance Program
•Paid Vacation Days
•Learning & professional development opportunities

Deadline to apply: June 24th, 2026

Executive Assistant
Administration

Employer: CMHA Kenora Branch
Job Title: Executive Assistant
Work Location: CMHA Kenora Main Office
Employment Status: Full-Time, Permanent
For more information, please visit www.cmhak.on.ca

Overview:

The Executive Assistant is part of the Branch Administrative team and reports directly to the Finance and Administration Manager and Chief Executive Officer.

Qualifications:
Post-secondary education in Executive Office Administration or a relevant discipline from a community college
Experience in the field of administrative, human services and office management
Excellent time management skills
Excellent communication and organizational skills, able to manage competing priorities and deadlines in a fast-paced environment
Strong computer skills – Microsoft Office, Outlook calendar
Demonstrated discretion and trustworthiness due to frequent contact with confidential material
Demonstrated interpersonal skills, human relations and ethics
Demonstrated professionalism in the performance of duties
Knowledge of mental health/illness and mental health difficulties
Working knowledge of community resources and agencies
Cultural Competence for diverse populations
Valid Driver’s License
Criminal Records Check for vulnerable populations
Certification in CPR and First Aid or willingness to obtain same

Duties:
•Adherence to all policies of the CMHA Kenora Branch including assurance of confidentiality of all clients, personnel and organizational records and information
•Provide a wide range of administrative and clerical functions and services for the management team, such as maintaining current phone system point of contact for Chief Executive Officer, employees, clients, and other external partners
•Maintains an organized filing system, corporation documents, creating and deleting files as required, and retrieving information when requested
•Act as a liaison between the Senior Management Team and other staff to ensure appropriate coordination and follow-up on day-to-day issues
•Provide overall operations support to the Chief Executive Officer and Finance & Administration Manager
•Monitor and maintain appearance of common areas
•Maintains key and fob inventory and distribution for CMHA Kenora locations
•Maintain inventory of library and office supplies
•Preparation for meetings, catering, and special events
•Scheduling of meetings upon request
•Scheduling of meetings for the Chief Executive Officer
•Sorts and prioritizes incoming correspondence and mail
•Format information for internal and external communication – memos, emails, presentations, reports and managing information flow in a timely and accurate manner
•Participate in meetings as directed by the Chief Executive Officer and record minutes of meetings as required
•Participate on specific Committees or task or work groups as assigned by the Chief Executive Officer
•Participation in ongoing training and education and application of new skills to practice
•Provide a safe environment by ensuring adherences to Workplace Health and Safety Regulations and Policies, Infection Control Guidelines, WHIMIS and Safe Work Procedures; including but not limited to Fire, Disaster and Evacuation Plans
•Participates as a member of the agencies Joint Health and Safety Committee
•Ensure client safety and client safety activities are emphasized throughout orientation of new staff members
•Support an environment which avoids, prevents, and corrects all activities or actions which may result in an adverse outcome in the delivery of mental health services
•Responsible for self-care
•Other duties as directed

How to Apply:
Please submit your cover letter and resume to: careers@cmhak.on.ca

The Canadian Mental Health Association, Kenora Branch welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.