Office Coordinator (Part-Time)

We are looking for a high-energy, detail-obsessed, and resourceful Part-Time Office Coordinator for our Bellevue WA office. You are the heart of our physical workplace—the culture champion who ensures our space is welcoming, seamless, and fully stocked, while building community through great events.

This is a part-time, 5-day-a-week on-site role (20–25 hours per week). While our core office hours are 10:00 AM – 4:00 PM, we offer schedule flexibility for the right person. If you bring a true "figure-it-out" mindset, thrive in a fast-paced environment, and genuinely love caring for people and spaces, we want to hear from you.

• →Facilities & Workplace Operations: Keep the Bellevue office running like clockwork. You’ll maintain space organization, ensure the office and kitchen areas are kept clean, tidy, and well-stocked, manage inventory, order and stock food/snacks, handle incoming/outgoing packages, and coordinate with property management and vendors for repairs or maintenance.
• →Event & Experience Planning: Drive our office culture by planning and executing engaging internal events, team lunches, celebrations, and off-sites that bring people together.
• →All-Hands Coordination: Help set up and organize the All-Hands area for our monthly company-wide meetings, ensuring the space, materials, and other logistics are ready to go. Travel to support our two live All-Hands events each year, helping coordinate event logistics and other on-site needs.
• →Culture Champion & Ambassador: Act as the warm, positive face of our Bellevue office. You'll greet guests, support onboarding logistics, and actively foster a compassionate, high-morale work environment.
• →Ad-Hoc & Lean Team Support: As part of a lean team, you’ll tackle unexpected operational challenges, jump in on special projects, and lend a hand wherever needed to keep the company moving forward.

• Exceptional Communicator: You express yourself clearly, warmly, and concisely—whether writing a company-wide update, negotiating with a vendor, or chatting with someone at the front desk.
• Resourceful Problem-Solver: You possess a proactive, "figure-it-out" attitude. When a surprise comes up, you fix it efficiently before anyone else even notices a problem.
• Organized & Detail-Driven: You love order, systems, and smooth operations. Nothing slips through the cracks on your watch.
• Compassionate & Positive: You bring high energy, warmth, and genuine empathy to every interaction, uplifting the energy of the workspace.
• AI & Tech Savvy (Bonus): You leverage modern tools and generative AI (e.g., ChatGPT, Copilot) to streamline your own workflows, draft communications faster, and automate routine operational tasks.

• Festiv – We make work fun with cross-team games, events, and creative team bonding.
• Responsiv – You’ll be close to clients and leadership, influencing real outcomes.
• Inclusiv – Diversity and individuality are celebrated across all levels.
• Inventiv – We reward curiosity and embrace bold ideas.
• Transformativ – We support your growth with training, mentorship, and flexibility.
• Collaborativ – We operate across coasts, connected by purpose and teamwork.