Administrative Assistant

United States·Nashvillemid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Administrative Assistant to provide support in Nashville, TN.

Key Responsibilities

Schedule and organize appointments, meetings, travel, and conferences Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members Order office supplies and maintain office equipment Establish, develop, and…

Technical Tools

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Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are now hiring a Full-Time Administrative Assistant to provide support in Nashville, TN. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Responsibilities

Schedule and organize appointments, meetings, travel, and conferences
Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
Order office supplies and maintain office equipment
Establish, develop, and maintain filing system
Maintain daily and monthly schedules for all necessary staff to determine location and availability
Organize and prioritize large volumes of information and calls
Complete typing and copying as needed for management staff
Open, sort, and distribute mail
Maintain a neat and orderly office and reception area
Work independently and within a team on special non-recurring and ongoing projects
Maintain conference room usage log
Additional tasks and responsibilities may be assigned
Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

High school diploma or GED
Two years of related administrative experience
Valid driver’s license with a satisfactory driving record
Proficient in Microsoft Office Suite
Must have high level of interpersonal skills to handle sensitive and confidential situations
Excellent verbal and written communication skills
Independent judgment is required to plan, prioritize, and organize diversified workload
Ability to prioritize workload with excellent time management skills
Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?