Academic Affairs Administrative Specialist, Administrative Analyst/Specialist, Exempt I

This position is only open to Sonoma State University Employees

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, June 29, 2026.

Please review the position description listed above for full scope of responsibilities and qualifications.

Reporting to the Associate Vice President for Academic Resources (AVP), with additional lead work direction from the Associate Vice President and Dean of Graduate and Undergraduate Studies, the Academic Affairs Administrative Specialist (Specialist) performs varied administrative, technical, and analytical duties and provides day-to-day administration to the Academic Affairs division. Work involves participating in the development, alteration, implementation, and evaluation of administrative policies and procedures, while independently planning and conducting research, compiling data, and preparing and presenting reports with reliable conclusions and actionable recommendations. The Specialist contributes to the completion of broad and more complex organizational and projects and goals, often providing project leadership or representing the division on key projects and events within and outside the organization. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Experience in higher education administration, institutional effectiveness, or academic program support and familiarity with event planning, outreach, and assessment in a university or nonprofit setting is highly preferred. Knowledge of CSU and university policies, procedures, and compliance requirements preferred. Proficiency with computers and Microsoft Office Suite (Word, Excel) and Google Suite is required. Knowledge of experience with databases, PeopleSoft, or CRM systems is preferred.

For questions related to the application process, please reach out to hr@sonoma.edu. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process.

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. 

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu.  

Back to search results Apply now Refer a friend