Internal Posting Only - Legal Administrative Specialist III - Criminal Division

Introduction

Delaware's Attorney General, the State's\r\nchief law enforcement officer, has a broad responsibility to combat crime,\r\nuphold civil rights, safeguard families, fight fraud, and protect consumers in\r\nthe First State.\r\nIn meeting this mission, Attorney General\r\nKathy Jennings is supported by teams of talented lawyers and staff in the\r\nCriminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and\r\nPublic Trust Divisions.� Each of the more\r\nthan 500 staff members who work in the Office of the Attorney General is\r\ndedicated to serving all Delawareans with integrity and passion.\r\nDeputy\r\nAttorneys General, with critical support from criminal special investigators,\r\nvictim service specialists, paraprofessionals, and administrative staff,\r\nprosecute criminal cases, enforce consumer laws, provide counsel to state\r\nagencies, ensure the public's access to open government, protect the abused,\r\nand much more.\r\n

Summary Statement

The Criminal Division seeks a Legal\r\nAdministrative Specialist to provide clerical/administrative support to Deputy\r\nAttorneys General prosecuting cases in the Felony Trial Unit in Sussex County.\r\nResponsibilities include, but are not limited to, settng up case files,\r\nrunning criminal record checks, typing and preparing various documents,\r\nrequesting reports, responding to discovery, managing calendars, filing\r\ndocuments, and preparing witness lists.\r\nThis position will also participate in a rotation schedule to provide\r\nbackup coverage for the main Criminal Division receptionist to cover lunch\r\nbreaks and in the event of an absence.\r\n\r\n\r\n******************Internal Posting Only***************************************************\r\n

Essential Functions

Essential\r\nfunctions are fundamental, core functions common to all positions in the class\r\nseries and are not intended to be an exhaustive list of all job duties for any\r\none position in the class.� Since class specifications are descriptive and\r\nnot restrictive, incumbents can complete job duties of similar kind not\r\nspecifically listed here.\r\n�\r\n\r\n Applies agency laws, rules, regulations, policies, and\r\n procedures in maintaining and processing agency information.\r\n Serves as a liaison with the public, clients, agency staff\r\n and others to exchange information and explain agency services, laws,\r\n rules, regulations, policies, and procedures.\r\n Assures effective coordination of operational functions for\r\n assigned unit/attorneys.\r\n Arranges for the delivery of legal paperwork.\r\n Types correspondence and legal paperwork.�\r\n Schedules, coordinates, and confirms court dates,\r\n appointments, interviews, intakes, and meetings.\r\n Establishes tracking and monitoring systems and conducts\r\n follow up to ensure timely resolution of matters.\r\n Maintains and controls data and/or filing systems to ensure\r\n effective, accurate and easily retrievable legal documentation.\r\n\r\n\r\n\r\n\r\n\r\n

Job Requirements

\r\nJOB\r\nREQUIREMENTS for Legal Administrative Specialist I\r\n�\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n�\r\n1.�������� Possession of an associate’s degree or\r\nhigher.\r\n2.�������� Knowledge of legal terminology.\r\n�\r\nOR\r\n�\r\n1.�������� One year of experience in coordinating\r\noffice activities such as planning/coordinating meetings or conferences;\r\ntracking workflow and follow up; composing meeting notes; directing\r\nclients/customers; explaining services to the public and customers/clients;\r\nestablishing or maintaining filing/record systems.\r\n2.�������� One year of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3.�������� One year of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4.�������� Six months experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5.�������� Knowledge of legal\r\nterminology.��\r\n\r\nJOB REQUIREMENTS for Legal Administrative Specialist II\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n�\r\n1.�������� Possession of a bachelor’s degree or\r\nhigher.\r\n�\r\nOR\r\n�\r\n1.�������� Three years of experience in\r\ncoordinating office activities such as planning/coordinating meetings or\r\nconferences; tracking workflow and follow up; composing meeting notes;\r\ndirecting clients/customers; explaining services to the public and\r\ncustomers/clients; establishing or maintaining filing/record systems.\r\n2.�������� Three years of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3.�������� Three years of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4.�������� Three years of experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5.�������� Six months’ experience in legal\r\nterminology.\r\n6.�������� Six months’ experience in interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.�\r\n�\r\nJOB\r\nREQUIREMENTS for Legal Administrative Specialist III\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n�\r\n1.�������� Possession of a bachelor’s degree or\r\nhigher.\r\n2.�������� Two years of experience:\r\n•���������� Coordinating office activities such\r\nas planning/coordinating meetings or conferences; tracking workflow and follow\r\nup; composing meeting notes; directing clients/customers; explaining services\r\nto the public and customers/clients; establishing or maintaining filing/record\r\nsystems.\r\n•���������� In document processing, which\r\nincludes reviewing and evaluating records for completeness and conformity with\r\nlaws, rules, regulations, standards, policies and procedures, resolve\r\ndeficiencies, interpret information, and track and monitor activities.\r\n•���������� Using standard computer software\r\nprograms for word processing, spreadsheets or databases.\r\n•���������� Using an automated information system to enter, update,\r\nmodify, delete, r����������� etrieve/inquire\r\nand report on data.\r\n•���������� Preparing\r\nlegal documents.\r\n•���������� Interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\n�\r\nOR\r\n�\r\n1.�������� Five years of employment with the\r\nDepartment of Justice in a similar capacity.\r\n�\r\nOR\r\n�\r\n1.�������� Six years of experience in coordinating\r\noffice activities such as planning/coordinating meetings or conferences;\r\ntracking workflow and follow up; composing meeting notes; directing\r\nclients/customers; explaining services to the public and customers/clients;\r\nestablishing or maintaining filing/record systems.\r\n2.�������� Six years of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3.�������� Six years of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4.�������� Six years of experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5.�������� Four years of experience preparing\r\nlegal documents.\r\n6.�������� Four years of experience interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\n\r\n\r\n\r\n\r\n\r\n

Additional Posting Information

�\r\nPlease\r\nbe sure to upload a recent copy of your resume, as you complete the application\r\nprocess for this posting.\r\n�\r\nThis\r\nposition is exempt from the State of Delaware Merit System.�\r\n

Conditions of Hire

�\r\nEmployment\r\nis contingent upon satisfactory background checks.\r\n�\r\nDirect\r\ndeposit of paychecks is required as a condition of hire.\r\n�\r\nApplicants\r\nmust be legally authorized to work in the United States.\r\n�\r\nThis position is part of a job classification\r\nthat is represented by an exclusive bargaining representative (labor\r\norganization), as elected by employees in accordance with Title 29, Chapter 59\r\nand Title 19, Chapters 13 and 16. While this position is now covered under a\r\nbargaining unit, a collective bargaining agreement is currently under\r\nnegotiation, and terms and conditions of employment may be subject to change\r\nupon its ratification.\r\n

Benefits

Department\r\nof Justice Benefits Include:\r\n�\r\nMay\r\nbe eligible Loan forgiveness \r\n�\r\nState\r\nof Delaware healthcare plan.\r\n�\r\nState\r\nof Delaware pension plan.\r\n�\r\nOver\r\n4 weeks of vacation per year.\r\n�\r\n3\r\nweeks of paid sick leave per year.\r\n�\r\n12\r\nweeks of paid parental leave.\r\nTo\r\nlearn more about the comprehensive benefit package please visit our website\r\nat https://dhr.delaware.gov/benefits/\r\n

Accommodations

Accommodations are available for applicants\r\nwith disabilities in all phases of the application and employment\r\nprocess.� To request an auxiliary aid or service please call (302)\r\n739-5458. TDD users should call the Delaware Relay Service Number\r\n1-800-232-5460 for assistance.\r\n�\r\nThe State of Delaware is an\r\nEqual Opportunity employer and values a diverse workforce. We strongly\r\nencourage and seek out a workforce representative of Delaware including race,\r\ncolor, religion,\r\nage, sex, national origin, disability status, genetics, protected veteran\r\nstatus, sexual orientation, gender identity or expression.\r\n