Legal Administrative Specialist I-III Criminal Division Opportunities

Introduction

\r\n\r\nDelaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.\r\nIn meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.\r\nDeputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.\r\n

Summary Statement

Legal Administrative Specialists at the Delaware Department of Justice play a vital role in supporting the work of the Criminal Division in Sussex County. The Criminal Division is responsible for prosecuting criminal offenses throughout the State and is comprised of several specialized units, including the Misdemeanor Trial Unit, Felony Screening Unit, Felony Trial Unit, and Special Victims Unit.\r\nLegal Administrative Specialists provide essential administrative and legal support to Deputy Attorneys General and staff within these units. Responsibilities vary depending on assignment but generally include preparing and maintaining legal case files and documentation; conducting criminal record checks; requesting police and investigative reports; typing and proofreading legal correspondence and documents; assisting with discovery preparation; scheduling and maintaining calendars; preparing subpoena lists; filing documents; and ensuring accurate and organized case records.\r\nThese positions require strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Legal Administrative Specialists also interact professionally with law enforcement, victims, witnesses, and members of the public and may provide back-up coverage for the main Criminal Division Receptionist during absences.\r\nUnit assignment will be determined based on operational needs. This posting may close prior to the listed closing date if a successful candidate is identified.\r\nAs part of the Department’s ongoing commitment to building a strong team of Legal Administrative Specialists, applications will be reviewed on a rolling basis and may be considered for current and future vacancies across all units within the Criminal Division in the Sussex County Office. This recruitment will remain open through 8/21/2026 to maintain an active and current pool of qualified candidates.\r\n

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.� Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.\r\n\r\n\r\n\r\n\r\n\r\n\r\n Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.\r\n Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.\r\n Assures effective coordination of operational functions for assigned unit/attorneys.\r\n Arranges for the delivery of legal paperwork.\r\n Types correspondence and legal paperwork.�\r\n Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.\r\n Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.\r\n Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.\r\n\r\n\r\n

Job Requirement Series

JOB REQUIREMENTS for Legal Administrative Specialist I\r\n\r\n\r\n\r\n\r\nApplicants must have education, training and/or experience demonstrating competence in each of the following areas:\r\n\r\n\r\n\r\n\r\n1.\tPossession of an associate’s degree or higher.\r\n2.\tKnowledge of legal terminology.\r\n\r\n\r\nOR\r\n\r\n\r\n\r\n\r\n1.\tOne year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.\r\n2.\tOne year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.\r\n3.\tOne year of experience in using standard computer software programs for word processing, spreadsheets or databases.\r\n4.\tSix months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.\r\n5.\tKnowledge of legal terminology.��\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nJOB REQUIREMENTS for Legal Administrative Specialist II\r\nApplicants must have education, training and/or experience demonstrating competence in each of the following areas:\r\n\r\n\r\n\r\n\r\n1.\tPossession of a bachelor’s degree or higher.\r\n\r\n\r\n\r\n\r\nOR\r\n\r\n\r\n\r\n\r\n1.\tThree years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.\r\n2.\tThree years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.\r\n3.\tThree years of experience in using standard computer software programs for word processing, spreadsheets or databases.\r\n4.\tThree years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.\r\n5.\tSix months’ experience in legal terminology.\r\n6.\tSix months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.�\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nJOB REQUIREMENTS for Legal Administrative Specialist III\r\nApplicants must have education, training and/or experience demonstrating competence in each of the following areas:\r\n\r\n\r\n\r\n\r\n1.\tPossession of a bachelor’s degree or higher.\r\n2.\tTwo years of experience:\r\n•\tCoordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.\r\n•\tIn document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.\r\n•\tUsing standard computer software programs for word processing, spreadsheets or databases.\r\n•\tUsing an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.\r\n•\tPreparing legal documents.\r\n•\tInterpreting laws, rules, regulations, standards, policies, and procedures.\r\n\r\n\r\n\r\n\r\nOR\r\n\r\n\r\n1.\tFive years of employment with the Department of Justice in a similar capacity.\r\n\r\n\r\nOR\r\n\r\n\r\n1.\tSix years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.\r\n2.\tSix years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.\r\n3.\tSix years of experience in using standard computer software programs for word processing, spreadsheets or databases.\r\n4.\tSix years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.\r\n5.\tFour years of experience preparing legal documents.\r\n6.\tFour years of experience interpreting laws, rules, regulations, standards, policies, and procedures.\r\n

Additional Posting Information

\r\nThis recruitment reflects our ongoing commitment to building a strong team of Legal Administrative Specialists. Applications will be reviewed on a rolling basis and may be considered for current and future vacancies across all units within the Criminal Division in the New Castle County Office. Please be sure to upload a recent copy of your resume as you complete the application process for this posting.\r\nThis position is exempt from the State of Delaware Merit System.\r\n\r\n\r\n

Conditions of Hire

\r\n Employment\r\n is contingent upon satisfactory background checks.\r\n Direct\r\n deposit of paychecks is required as a condition of hire.\r\n Applicants\r\n must be legally authorized to work in the United States.\r\n This\r\n position is a classification organized under an exclusive bargaining\r\n representative (labor organization) that has been elected by employees as\r\n their representative for collective bargaining and other applicable terms\r\n and conditions of employment, in accordance with Title 29, Chapter 59 and\r\n Title 19, Chapter 13 and 16.� While this position is now covered\r\n under a bargaining unit, a collective bargaining agreement is currently\r\n under negotiation, and terms and conditions of employment may be subject\r\n to change upon its ratification.\r\n\r\n

Benefits

Department of Justice Benefits Include:\r\n\r\n May be eligible Loan forgiveness (State and Federal).\r\n State of Delaware healthcare plan.\r\n State of Delaware pension plan.\r\n Over 4 weeks of vacation per year.\r\n 3 weeks of paid sick leave per year.\r\n 12 weeks of paid parental leave.\r\n\r\nTo learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/\r\n

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.� To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.\r\nThe State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.\r\n