Sales Administrator - Apprenticeship

To provide supervised practical support within Sales Administration and vehicle registration, while gaining workplace experience as part of the MCAST student placement. The student may also assist the Logistics function when required, depending on operational needs and the tasks appropriate to the placement.

1. →Assist with preparation and checking of vehicle administration and registration documentation.
2. →Support vehicle registrations, re-sales and transfers under the guidance of the Sales Administration team.
3. →Assist with Registration Tax and Transport Malta-related administrative preparation, where appropriate and under supervision.
4. →Support vehicle invoicing preparation and updating of vehicle/customer records.
5. →Assist with updating warranty books and other vehicle documentation required prior to customer handover.
6. →Support updates to vehicle and order statuses in Autoline and related reports, following training and supervision.
7. →Assist with Toyota, Japan and Wotomoto shipment workings and related administration.
8. →Support shipment tracking and maintain internal updates on vehicle status and expected arrivals.
9. →Maintain accurate electronic and physical filing of registration, order and shipment documentation.
10. →Support the team with general Sales Administration and Registration tasks allocated by the Sales Administration Team Lead.
11. →Where required, assist the Logistics function with suitable administrative tasks, such as shipment documentation, tracking updates, filing and coordination support.
12. →Perform other reasonable administrative duties suitable for the student placement and level of training.

• Gain practical exposure to vehicle sales administration, registration and logistics processes.
• Develop confidence using Microsoft Office and relevant internal systems under supervision.
• Build accuracy, organisation, communication and time-management skills in a working environment.
• Develop an understanding of document control, vehicle status tracking and coordination between Sales Administration, Logistics, Finance and external authorities.

• Good written and spoken English and Maltese.
• Basic proficiency in Microsoft Office.
• Comfortable working with numbers and data.
• Organised, willing to learn and attentive to detail.
• Able to follow instructions, work as part of a team and ask for guidance when required.
• Flexible and willing to support Sales Administration, Registration and Logistics according to operational requirements and within the scope of the placement.

• Sales Administration Team Lead
• Sales Administration & Logistics team
• Sales Teams
• Finance
• Transport Malta, where appropriate and under supervision
• Shipping agents and other service providers, where appropriate

This role profile is intended for an MCAST student placement and does not constitute a full-time or indefinite employment position. Working days, hours, placement duration and any applicable terms will follow the arrangements agreed for the MCAST placement. Duties will be assigned according to the student’s level of training and appropriate supervision will be provided