HR Administrator

Responsibilities Key Responsibilities: Recruitment Administration Assist the HR team with: Coordinating recruitment administration across store, bakery, café, and support office vacancies Posting and maintaining recruitment advertisements across recruitment platforms Maintaining recruitment trackers, vacancy registers, and candidate records Screening resumes against recruitment criteria for progression to the HR team Coordinating interview scheduling and candidate communications Preparing interview confirmations, recruitment correspondence, and rejection communications Completing reference checks, police checks, and right-to-work verification processes Preparing employment contracts, onboarding documentation, and recruitment paperwork Coordinating collection of onboarding documentation and employment forms Completing onboarding administration within Gingerbread House and Humanforce Maintaining onboarding records and recruitment compliance documentation Coordinating work placement administration and associated documentation HR Administration & Employee Records Assist the HR team with: Maintaining accurate and confidential employee files, HR databases, and personnel records Processing employee changes including transfers, pay updates, promotions, and employment status changes Preparing HR letters, forms, contracts, and employee documentation Maintaining employee sign-offs, acknowledgements, and compliance records Coordinating filing, archiving, and maintenance of HR documentation Maintaining HR forms, templates, trackers, and administrative documentation Monitoring probation periods, contract expiries, visa expiries, and compliance tracking registers Coordinating policy distribution and employee acknowledgement tracking Following up outstanding documentation with employees and managers Coordinating employee offboarding administration including termination documentation, exit paperwork, and system updates Coordinating company property tracking and return processes during onboarding and offboarding Payroll & HRIS Administration Assist the HR team with: Processing payroll administration support tasks through Humanforce and associated HR systems Entering employee updates, leave requests, transfers, and payroll-related changes into HR systems Conducting timesheet checking and payroll data accuracy reviews Preparing payroll amendment tracking documentation Maintaining employee information within Humanforce and associated HR systems Completing HRIS administration, reporting, and system maintenance tasks Escalating payroll discrepancies and system issues where required Compliance & Workforce Administration Assist the HR team with: Monitoring visa expiry dates, licences, certifications, and compliance requirements Maintaining sponsorship documentation and compliance tracking records Tracking training completion and compliance requirements Maintaining audit documentation and workforce compliance registers Maintaining HR policies, procedures, and compliance documentation libraries Ensuring employment documentation and records remain accurate and up to date Coordinating employee sign-offs relating to policies, contracts, and employment documentation Escalating overdue compliance matters and documentation issues where required Learning & Development Administration Assist the HR team with: Uploading and maintaining e-learning content within training platforms Assigning training modules and monitoring completion progress Maintaining training records, sign-offs, and competency tracking documentation Completing LMS administration and training reporting tasks Updating SOPs, training documentation, and operational guides as directed Coordinating training reminders, communications, and follow-up actions Reporting & Systems Administration Assist the HR team with: Preparing HR reports, recruitment reports, training reports, and workforce tracking reports Updating spreadsheets, dashboards, workforce trackers, and HR reporting registers Running reports from HRIS and workforce systems as requested Completing data cleansing, system maintenance, and reporting accuracy checks Maintaining HR administrative systems and workflow tracking processes General HR Administration Assist the HR team with: Managing HR administration inbox enquiries and responding to routine HR queries Escalating operational, compliance, payroll, or employee relations concerns where appropriate Coordinating meetings, interviews, training sessions, and HR-related bookings Preparing employee relations documentation, meeting letters, and file notes as directed Maintaining confidentiality across all HR and employee information Supporting HR projects, process improvements, and administrative initiatives Contributing to efficient day-to-day HR department operations Requirements 3+ years of administrative experience: HR experience is a plus, but we are open to pure administration professionals. Tech-savvy: Quick to learn new systems. Experience with JobAdder (or any ATS), Humanforce, or Gingerbread House is preferred but not required. High-volume capability: Comfortable working in a fast-paced environment supporting 500+ staff (the team hired 75 people last month). Highly organized: Exceptional attention to detail to ensure no documentation or details fall through the cracks. Australian market experience is preferred but not essential. Work Arrangement Work Setup: On-site Work Hours: Monday to Friday, 8:00 am to 5:00 pm fixed start time, should complete nine (9) hours work Why you should join our team! Leaves entitlement, HMO and life insurance upon hire! Ready to take on the next challenge? If you’re looking for an organisation with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed! At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.