Office Manager

Venezuela·Valenciamid

Office ManagerAdministration & Office Support

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Quick Summary

Key Responsibilities

[ Own day-to-day office operations and reception coverage; ensure a high-quality onsite presence and rapid resolution of workplace requests.

Requirements Summary

[ Proven experience in office, facilities, or workplace operations (ideally in tech, startup, or fast-paced environments). Strong vendor management experience (contracts, SLAs,

Technical Tools

Office ManagerAdministration & Office Support

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Be the person who shapes daily life at our Valencia office - creating a welcoming, inclusive, and collaborative space where people want to come together. As Office Manager, you’ll translate our “people-first” values into practical routines, events, and services, building community while ensuring smooth, reliable operations.

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Responsibilities

~1 min read

→Own day-to-day office operations and reception coverage; ensure a high-quality onsite presence and rapid resolution of workplace requests.
→Manage the office reception and act as the first point of contact on-site, creating a professional and friendly experience from the moment people arrive
→Maintain and improve vendor and supplier management: manage contracts, costs, SLAs, and vendor performance documentation.
→Build and maintain core operational documentation and playbooks (reception, access, maintenance escalation, inventories).
→Lead coordination and logistics for the Q4 office relocation: vendor coordination, move plan execution, stakeholder communication, and risk management.
→Implement Office NPS and feedback cycles; translate insights into prioritized improvements.
→Manage purchase requests, invoice checks, and basic operational budgeting and reporting.
→Support events and culture activities that help people feel connected.
→Act as the primary onsite liaison for People, IT, Finance, Real Estate, and external suppliers.

Got the feeling not to match every single requirement? Don’t worry! We encourage you to apply anyways, even if your qualifications do not align perfectly. You might still be just the right candidate for us!

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From Morning Daily to Afterwork Drink, team spirit is essential to us. The heart of our togetherness is that we truly are connected with each other: We not only share fun & laughter, but also honest opinions - because that's how we grow: We exchange ideas, give support in our personal development, and celebrate success together! Besides our great community, we also offer numerous other benefits...

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Requirements

~1 min read

Proven experience in office, facilities, or workplace operations (ideally in tech, startup, or fast-paced environments).
Strong vendor management experience (contracts, SLAs, performance monitoring).
Excellent organizational skills with an ability to prioritize multiple requests and stakeholders.
Demonstrated service mindset and proactive problem-solving approach.
Comfortable with basic budgeting and invoice handling.
Professional working proficiency in English and Spanish. German is a plus.
Proficiency with Microsoft 365; familiarity with Jira/Confluence or ticketing tools is a plus.
Willingness to be onsite 5 days/week in Valencia and support move-related activities that may require additional hours.
You're passionate about your work, but also know how to enjoy your free time!