Sales Administator

You will be based in our Singapore office.

• Provide day-to-day administrative support to the Sales and Commercial team.
• Prepare sales-related documents, reports, presentations, trackers and other supporting materials.
• Support the processing and coordination of customer orders, ensuring accuracy and timely follow-up.
• Maintain and update sales records, customer information, pricing, product and promotional details in relevant systems and trackers.
• Coordinate with internal teams, including Supply Chain, Finance, Customer Service and Marketing, to support smooth order fulfilment and resolve operational issues.
• Assist in monitoring sales performance, including the preparation and consolidation of sales reports and data.
• Support the tracking and administration of promotions, campaigns, rebates, claims and other commercial activities where applicable.
• Assist with the coordination of meetings, customer visits, business reviews and sales-related events.
• Maintain proper documentation and filing of commercial agreements, customer correspondence and other relevant records.
• Support the preparation and submission of internal requests, purchase orders, invoices and other administrative documentation.
• Follow up on outstanding actions and ensure timely communication with relevant stakeholders.

• Support the smooth day-to-day operations of the Singapore office.
• Act as a key point of contact for general office-related matters and coordinate with relevant internal and external stakeholders.
• Manage office supplies, stationery and pantry requirements, ensuring adequate stock levels are maintained.
• Coordinate with building management, vendors and service providers on office maintenance, repairs and other facilities-related matters.
• Support the administration and coordination of office vendors, including quotations, purchase requests, invoices and payment-related documentation.
• Assist with organising internal meetings, town halls, team activities and company events.
• Support visitor management and ensure meeting rooms and common office areas are appropriately maintained.
• Assist with onboarding arrangements for new employees, including workstation, access cards, equipment and other administrative coordination.
• Support general documentation, filing and record-keeping to ensure information is properly maintained and easily accessible.
• Assist with travel, meeting and other administrative arrangements where required.
• Support the implementation of office policies, procedures and initiatives to maintain an efficient and positive workplace environment.

• Provide administrative support to the Singapore leadership team and other functions when required.
• Act as a coordination point between the Singapore office and relevant regional or Malaysia-based support teams.
• Support ad hoc projects, reporting and initiatives as assigned.
• Continuously identify opportunities to improve administrative processes, ways of working and overall efficiency.
• Ensure all activities are carried out in accordance with company policies, procedures and compliance requirements.

·       Diploma or Degree in Business Administration, Sales, Management or a related field.

·       At least 2–4 years of experience in sales administration, commercial support, office administration or a similar role.

·       Experience supporting a sales or commercial team will be an advantage.

·       Strong administrative, organisational and coordination skills with excellent attention to detail.

·       Comfortable managing multiple tasks and priorities in a fast-paced environment.

·       Proficient in Microsoft Office, particularly Excel, PowerPoint and Word.

·       Experience with ERP, CRM or other business systems would be an advantage.

·       Good communication and interpersonal skills, with the ability to work effectively with stakeholders at different levels.

·       A proactive, resourceful and hands-on approach to work.

·       Ability to work independently while also being a strong team player.

·       https://career.electroluxgroup.com/global/en

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