Billing and Administrative Assistant

This role requires direct, hands-on experience with Clio Manage — specifically billing, invoicing, trust accounting, and timekeeping. If you have not used Clio Manage in a professional legal setting, this position will not be a fit.

We are seeking a detail-oriented Legal Billing Specialist to support a growing law firm (approx. 15 attorneys) with billing operations managed exclusively through Clio Manage. This is a remote, part-time W-2 position. You will be the primary point of contact for billing accuracy, invoice follow-up, and client communication related to financial matters.

• Manage the complete billing cycle within Clio Manage, including time entries, invoice generation, payment processing, and account maintenance

• Review attorney and staff time entries to ensure accuracy and compliance with billing requirements

• Monitor billable hours across multiple matters and attorneys

• Coordinate with attorneys regarding billing questions, adjustments, and invoice approvals

• Communicate professionally with clients regarding invoices, payments, account balances, and billing inquiries

• Follow up on overdue invoices and outstanding balances in a timely and professional manner

• Maintain accurate records of billing activity, payment history, and client communications

• Assist with trust account and retainer tracking as needed

• Support general administrative functions, including document management and scheduling

• Ensure confidentiality and professionalism in all client interactions

Equivity was founded by an attorney and provides virtual paralegal, administrative, and staffing services to law firms across the country. The team is fully remote but the work is structured — clear expectations, consistent clients, and a focus on getting things right. Learn more at www.equivityva.com.

Equivity is an Equal Opportunity Employer.

• Direct, hands-on experience using Clio Manage for legal billing, invoicing, trust accounting, timekeeping, and matter management

• Prior experience in a law firm or legal services environment

• Bachelor's degree required

• Excellent written and verbal English communication skills

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines in a remote work environment

• Professional, reliable, and proactive approach to work

• Dedicated home office setup with stable, high-speed internet

• Experience supporting multiple attorneys in a mid-sized or high-volume law firm

• Knowledge of legal billing practices, trust accounting, retainers, and IOLTA requirements

• Experience handling collections, accounts receivable follow-up, or client billing inquiries

• Strong client service or customer-facing experience