Administrative Assistant

Administrative Assistant - Newport News Terminal

• →Perform routine clerical duties including data entry, telephone, terminal office administration.
• →Front desk sign-in of visitors to terminal; remote operation of security gate (where applicable).
• →Maintain customer, supplier and Company confidentiality.
• →Maintain regular hours by being present, on-time and producing professional, error-free work.
• →Address employee and customer inquiries, problems, and concerns.
• →Reconciliation of monthly credit card statements for managers.
• →Prepare and make arrangements for mail and shipping service for terminal mail and packages.
• →Prepare and assist with Company sponsored social events, including safety training sessions, holiday socials, etc.
• →Receive and direct all non-specific telephone calls, mail and visitors.
• →Provide support to corporate office executives and management employees, as applicable.
• →Assist the Terminal/Transport Manager with routine office assignments.
• →Assist Plant Manager with Compliance and Safety Documentation.
• →Facilitate the ordering and tracking of repair parts.
• →Provide communication to state-based aencies.
• →Coordinate lab testing and reporting for the facility.
• →Assume responsibility for employee training records, filing and reporting.
• →Produce daily/monthly inventory reporting.
• →Assist Plant Manager with maintaining required safety equipment.
• →Assist Plan Manager with timely response to regulatory and safety communications.
• →Maintain updated Carrier Access and Masterwork Agreements.

• Experience in industrial operation facility.
• High school diploma or equivalent, College degree is a plus.
• Strong computer skills and Microsoft Office software proficiency; particularly Work and Excel.
• Knowledge of asphalt-related business is a plus.
• Solid people orientation and ability to work well on a team or a an individual contributor.
• Valid Driver's License and good driving record is required.
• Possess or be able to obtain a Transportation Worker Identification Card (TWIC), where applicable.

• Be able to stand and/or walk for long periods of time on concrete floors.
• Ability to work inside or outside as needed in varying cold, hot and humid temperatures.
• Manual dexterity; ability to reach; able to bend and move with agility.
• Ability to lift and move up to 50-70 pounds, as needed.
• Ability to travel to other terminals, corporate office and training locations as needed.
• Able to travel on company business when needed; travel estimate 5-10%.

Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing.

Ergon is an EEO/AAP Employer.

No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews.

Employment offers contingent upon pre-employment drug test, background check, and MVR.

Position to be filled: Administrative Assistant

Ergon, Inc. is an EEO employer and a drug-free workplace. Applicants must be authorized to work in the US and have a valid driver's license. Any employment offers are contingent upon a pre-employment drug test, background check, and MVR.