Executive Assistant & Officer Manager

Serve as the primary point of contact for the Palo Alto office

Manage the front desk and greet visitors, candidates, and partners

Coordinate food orders, catering, and team lunches

Manage relationships with office vendors, building management, and service providers

Order and maintain office supplies and equipment

Handle incoming deliveries and office logistics

Coordinate team events, office gatherings, and offsites

Manage meeting room reservations and shared office spaces

Help maintain an organized, welcoming, and productive office environment

Support operational tasks that help the leadership team and broader company run smoothly

1+ years of experience in an Executive Assistant, Office Manager, or similar role

Experience supporting senior leaders

Strong organizational and time-management skills

Excellent communication and interpersonal skills

Ability to prioritize tasks and manage multiple requests in a fast-paced environment

Comfortable working in person in Palo Alto 3–4 days per week

Proactive and highly organized

Strong attention to detail

Professional and welcoming presence in the office

Comfortable interacting with executives, candidates, and external partners

Thrives in a startup environment with evolving priorities