Temporary Facilities Administrator

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
 

Are you ready to design your future?

Be our next Temporary Facilities Administrator!

EXP is currently seeking a Facilities Administrator to work alongside the Facilities Team for their Central Canada Region.  This Administrator will help with managing preventative maintenance schedules for all equipment and grounds located in our offices and lab locations, assist with management of offsite file retention, assist with tracking all our assets in our labs, ensure that vendors are maintaining contracts that are in place and assist with RFP preparations Applicant will need to be well -organized and be able to prioritize as required.

• Assist with maintaining current vendor contact list for all maintenance contractors at each of our office locations.  This would include tracking of account number, service location, rep contact name and any information related to contracted pricing

• Keep / maintain updated records in security software and other software as required

• Review invoicing on an ongoing basis to ensure billing received matches contracts in place

• Liaise between vendors, internal stakeholders, and accounting department to ensure invoices funneled through the department are approved, processed in an accurate and timely manner

• Assist as needed with planning for post-Covid19 work environment.  Looking at current office spaces to see where and what the company can do to make a more collaborative and safe work area for our employees

• Assist with the preparation and maintenance of our current RFP process when looking to update vendors for building maintenance, acquire pricing for projects as directed by Facilities Director or Facilities V.P.

• Provide any administrative support to any other member of the Facilities team as required, and any future projects as assigned

• Minimum 2-3 years prior experience in an administrative role

• Must have excellent command of the English language, including verbal and written communication.

• Organized, attention to detail, the drive to produce results and ability to multi-task as required

• Skillful in Microsoft Office 365, includes Word, Excel, Power Point, Teams and Publisher

• Positive attitude and team player

• Be able to travel to office locations as requested

   

   

   

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between $38K - $40K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.