Executive Assistant

Growing private Family Office is looking for talented professionals to be a part of a dynamic team. The Family Office prides itself on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff. 

• →Manage and optimize complex calendars for assigned leaders, resolving scheduling conflicts proactively and ensuring efficient time management.
• →Complete a broad variety of daily administrative tasks, including making travel arrangements, preparing trip itineraries, completing expense reports, and organizing internal and external meetings across multiple time zones.
• →Collect and prepare standard documents and agendas for meetings; on occasion, attend key meetings to take notes.
• →Draft routine correspondences, announcements, and occasional presentations based on briefs from leaders.
• →Act as a reliable point of contact between leaders, team members, and external partners, routing inquiries and messages efficiently.
• →Assist with onboarding new hires by coordinating schedules, setting up initial meetings, and preparing standard welcome materials.
• →Partner with other administrative staff to support internal event logistics, such as team meetings, catering, and room setup.
• →Organize, update, and maintain digital files, trackers, and internal wiki pages.
• →Support daily team operations by handling basic data entry, tracking deadlines, and submitting Facilities or IT requests.
• →Support with basic spreadsheet updates and data entry, including tracking deadlines and updating contact lists
• →Other duties as assigned.

• 3+ years of experience with executive level support
• Strong organizational and time-management skills with the ability to prioritize tasks from multiple leaders.
• Proficiency with digital workplace tools (e.g., Google Workspace, Microsoft Office, shared drives).
• Models a spirit of cooperation with team members, building a culture of collaboration and kindness
• Ability to effectively work independently
• Excellent communication and presentation skills
• Excellent verbal and written communication skills
• Strong analytical and critical thinking skills
• Proven experience with team building 
• Ability to maintain confidentiality at all times 
• Some travel may be required