Executive Assistant

• Typical requirement is three days in the office. There will be a set weekly schedule with some flexibility depending on personal or business needs.
• Fridays are WFH

• →Support executives in strategically allocating and protecting their time in the context of their key goals and priorities
  • →Determine and/or recommend prioritization and alternative sources for meeting/time requests
  • →Proactively review schedules to ensure time is allocated appropriately and items that can be handled elsewhere are moved off executives’ dockets
  • →On a regular basis, retroactively review how time was spent and propose adjustments to improve focus and effectiveness
  • →Triage daily issues that fall under executive purview but do not require their direct input
  • →Brief executives on the purpose/context of upcoming meetings, schedule prep time, and help ensure readiness
• →Heavy calendar maintenance and meeting coordination with both internal and external parties, including:
  • →Proactive and direct calendar support for the executives
  • →In conjunction with our Global Client Relations team, coordinate client meetings and business trips for the Head of Investment Teams/SE and the Head of JE, including logistics, scheduling across time zones, and preparation support as appropriate
  • →Coordinate large team meetings
  • →Schedule media interviews
• →Arrange domestic and international travel (also for various members of the underlying teams, as needed)
• →Prepare monthly expense reports and reconcile AMEX bills (also for various members of the underlying teams)
• →Create and/or edit various presentations and reports on a recurring or ad hoc basis
• →Prepare, review, and edit documents and correspondence
• →For specific forums (e.g., monthly market calls, investor forums), coordinate agendas, capture notes, and/or track follow-up items/action items
• →Coordinate team events as needed
• →Participate in ad hoc projects when needed
• →Provide back-up for EA colleagues as necessary

• BA/BS or equivalent desirable though not required
• Minimum of 8 years of experience in a similar role, including support to C-level executives
• Financial services experience strongly preferred; genuine interest in investing/capital markets is a plus
• Strong organizational skills with an understanding of how to prioritize and operate effectively amidst changing demands
• Ability to operate independently and exercise judgment – specifically in understanding GMO’s business
• Proactive, self-motivated, and willing to work without a lot of direction
• Ability to support multiple types of work styles/executive needs
• High attention to detail
• Positive and service-oriented attitude
• Team Player
• Strong verbal and writing skills
• Strong sense of urgency
• Strong Microsoft skills (Outlook, PowerPoint, Excel, Word, Teams)
• Comfort with AI/automation; natural leaning towards adoption of new tools
• Proven ability to handle sensitive information/act with discretion
• Flexibility with working hours when executives are in other time zones/for time-sensitive business needs

GMO is committed to the recruitment, employment, and promotion of all candidates equally, regardless of an individual's gender, race, color, national origin, ancestry, age, religion, pregnancy, marital status, sexual orientation, gender identity or expression, military or veteran status, genetic information, physical or mental disability (except where such disability is a bona fide occupational disqualification) or any other classification protected under federal, state or local law.