Real Estate Development Project Assistant

About the Organization 

Established in 1956, Greater Victoria Housing Society is an award-winning registered charity and not-for-profit organization dedicated to providing high-quality, secure, and affordable rental homes for low-to moderate-income households. Known for excellent service, the Society contributes to healthy, thriving, and livable communities. 

Position Summary 

The Real Estate Development Project Assistant reports to the Director of Real Estate Development and provides administrative, coordination, and clerical support to help advance the creation of affordable housing. This role supports project documentation, financial administration, meeting coordination, research activities, and day-to-day departmental operations. 

Key Responsibilities 

• Manage invoices, claims, budget tracking, and related financial records. 

• Maintain project files, records, correspondence, and other documentation. 

• Coordinate meetings, agendas, minutes, follow-up actions, and administrative logistics. 

• Provide administrative support for departmental operations, research activities, and public engagement initiatives. 

• Perform other related duties as required. 

Knowledge, Skills and Abilities  

• Knowledge of office administration practices and procedures, including the ability to maintain records, take meeting minutes, and manage calendars and schedules. 

• Demonstrated ability to manage multiple tasks and deadlines effectively while producing high-quality results. 

• Strong attention to detail and the ability to maintain accuracy, including when working with numbers. 

• Proficiency with Microsoft 365, including Excel, Word, Outlook, PowerPoint, SharePoint, and Adobe applications. 

• Effective verbal, written, and listening communication skills. 

• Knowledge of residential rental property development would be an asset. 

• Knowledge of planning, development, and construction processes would be an asset. 

Education and Experience 

• High school graduation certificate or an equivalent combination of skills and abilities. 

• Experience providing administrative and clerical support for multiple projects or initiatives. 

• Experience submitting construction claims is an asset. 

• Two years of work experience in real estate development, construction, property management, or a related consulting role is preferred. 

Working Conditions 

• Union membership: CUPE Local 1978. 

• 35 hours per week, as provided in the Collective Agreement, with occasional evening and weekend work required. 

• A valid BC driver’s licence is required. 

• Office environment with a business casual dress code.