Administrative Assistant, Office of the CEO

Hadrian is building autonomous factories to reindustrialize America. By combining AI, advanced software, robotics, and full-stack manufacturing, we help aerospace and defense companies build rockets, satellites, aircraft, ships, and other mission-critical systems up to 10x faster and at significantly lower cost.

We are seeking an Administrative Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency.

• →

  Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant, who sets daily priorities and direction.

• →

  Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours.

• →

  Act as a true extension of the Executive Assistant, absorbing scheduling, follow-through, and standalone projects so the Office of the CEO stays focused on its highest-value work.

• →

  Serve as the communication liaison between the Office of the CEO and internal stakeholders, ensuring every interaction is timely, clear, professional, and handled with discretion.

• →

  Coordinate all domestic and international travel end to end, from flights, ground transportation, and accommodations through detailed itineraries, and adjust in real time when plans shift.

• →

  Support external visits and internal gatherings hosted by the Office of the CEO, from early planning through on-site execution and follow-up.

• Bachelor’s degree or equivalent combination of education and experience.

• 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO.

• Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info .

• Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists.

• Valid driver’s license and reliable transportation to carry out work and other related tasks.

• 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required.

• Hyper detail-oriented: you don’t let anything slip .

• Experience in a fast-paced startup or high-volume fast paced role.

• Strong organizational and time management skills with the ability to anticipate needs and solve problems independently.

• Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.

• Interest in advanced industries such as aerospace, manufacturing, or frontier technology.

• This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 50 pounds.

• Occasional travel required, primarily to provide support for onsite visits, meetings, or launches involving the Office of the CEO.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here

To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen or national, lawful permanent resident, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

Hadrian does not unlawfully discriminate on the basis of race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental status, physical disability or any other legally protected status. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

Hadrian uses AI-assisted tools in our recruiting and hiring processes to help our team work more efficiently. This may include tools that help organize and analyze recruiting data, as well as an AI-powered notetaker that can record and transcribe interviews and help coordinate feedback. These tools support our team and are not used to make hiring decisions. All candidate evaluations and hiring decisions are performed by humans. If an interview will be recorded, you will be notified in advance and may opt out at any time with no impact on your candidacy. Candidate data processed through these tools is subject to the same protections described in our Privacy Policy.

Hadrian will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of all applicable laws. We do not ask about criminal history on our application, and we do not consider criminal history before making a conditional offer of employment.