Executive Assistant

Step into a high-impact role at the center of a leading U.S. media organization, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership across one of the most influential media portfolios in the country.

• →Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations
• →Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders
• →Coordinate domestic and international travel arrangements, detailed itineraries, and logistics
• →Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy
• →Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams
• →Track expenses, support budget management, and assist with financial reporting tasks
• →Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track
• →Handle confidential information with discretion and professionalism

• 5+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational and time-management skills, with the ability to manage competing priorities
• Strong communication and collaboration skills, with experience working across cross-functional teams
• High level of discretion, sound judgment, and professionalism when handling sensitive information
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and presentation tools
• Resourceful, proactive, and solutions-oriented with the ability to work independently
• Strong attention to detail and ability to execute with accuracy under pressure
• Adaptable and comfortable navigating a dynamic, fast-evolving environment
• Hybrid role based in New York City with a minimum of 4 days per week in-office