Team Assistant

As Team Assistant, you'll be the backbone of support for Helsing's German leadership team, especially in government and industry engagements. Your expertise in organising high-stakes meetings and handling correspondence will enhance collaboration with senior external officials. You’ll ensure seamless operations with precise travel arrangements and efficient administrative systems, enabling swift responses to internal and external needs.  

• Acting as the point of contact between our German Management Team and external partners/clients. 

• Organising meetings and communications between the German Management Team and senior external officials (in business and government) 

• Handling correspondence to the German Management Team and assuming responsibility for filtering this 

• Making travel arrangements and detailed travel itineraries 

• Maintaining the German Management Team filing and administrative systems to ensure they can work efficiently and with impact 

• Handle the German Management Team agenda and meetings with Helsing internal teams, help prioritise and resolve conflicts 

• Have prior experience working as an assistant for C-level / senior executives 

• Bring the ability to prioritize ruthlessly in a high-stakes, fast-paced environment

• Demonstrate excellence in written and verbal communication, with a proven track record of engaging effectively with senior officials across both the private and public sectors

• Have the ability to exercise professional judgement/discretion 

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about