Part Time Office Manager

COMPANY CULTURE

PuroClean, a leader in emergency property restoration services, helps families and small businesses overcome damages caused by water, fire, mold and biohazard.  We operate with a 'servant-based leadership' mindset and seek to create a working environment where team members can grow professionally and spiritually through serving our customers, communities, and each other.
Our office has been in business since 2007.  Our average employee retention is ten years.

JOB DESCRIPTION
We want an Office Manager to work here from 10 AM to 2-3PM as a dedicated bookkeeper and administrator. 

With a 'One Team' mentality, manage the office to perform all accounting and administrative activities.  Ensure job files are up to date. Assist the field techs with customer communication and supplies.  Follow our accounting procedures, and recommend improvements to increase efficiency.  Interact with our referral sources (general contractors, insurance entities, property managers, tradespeople and professionals).  Prepare, send and follow up on invoices.  Take phone and email enquiries, take the messages and deliver them promptly.  Maintain a clean & efficient office.  Lead by example. 

RESPONSIBILITIES

Scan & file documents

Create photo albums and inventories

Prepare the daily jobs list

Accept & update job assignments and requests for service

Maintain the A/R records

Invoice and accept payments

Complete the bi-weekly payroll (outsourced)

Complete monthly bank rec & credit card batching

Interface with our techs in the field, our accountant, our trades partners and our vendors

Pursue personal development and PuroClean-specific skills

SKILLS, ABILITIES AND QUALIFICATIONS

Previous working experience in Quickbooks bookkeeping is essential and required

A focus on personal development, team building and relationship skills is essential

Attention to detail, an aptitude for multitasking and being comfortable with record keeping

Excellent written and verbal communication skills

3 years of bookkeeping and administration in an office setting; construction experience is a plus

Desire to learn industry-specific computer programs 

PERKS

Competitive wage

Contributory insurance

Paid training for career advancement