Staff Accountant / Office Administrator

Description

We are seeking a detail-oriented and adaptable Staff Accountant / Office Administrator to join our Chicago office. This is a unique hybrid role that blends core accounting responsibilities with operational and administrative support functions. The right candidate will be a self-starter who thrives in an independent work environment, as much of our team is distributed remotely across the country. You will serve as the essential on-site anchor for our operations, ensuring day-to-day financial and office functions run smoothly.

•  Assist the Senior Accountant with day-to-day accounting operations, including general ledger entries, account reconciliations, and month-end close activities

•  Process accounts payable and accounts receivable transactions accurately and on time

•  Support financial reporting, variance analysis, and audit preparation as directed

•  Assist with payroll administrative tasks, including data entry, expense review, and coordination with payroll provider.  

•  Maintain organized and compliant financial records and documentation

•  Manage new hire laptop deployment with the I.T. technician and shipping/coordination with remote staff.

•  Serve as the first point of contact for basic in-office technology needs and vendor coordination

•  Maintain inventory of IT equipment and office supplies with our I.T. vendor.

•  Perform general office management duties 

•  Coordinate mail, deliveries, and vendor relationships as needed

•  Assist with onboarding logistics for new employees; we expect to hire 10 in the coming year.

•  Support leadership and remote team members with ad hoc administrative requests

Requirements

•  Bachelor’s degree in accounting, Finance, Business Administration, or related field is preferred.

•  Minimum 2 years of office experience, preferably with accounting or finance exposure

•  Strong proficiency in Microsoft Excel and Microsoft Office Suite

•  Solid understanding of basic accounting principles (debits, credits, reconciliations)

•  Excellent organizational skills and attention to detail

•  Ability to work independently with minimal day-to-day supervision

•  Professional, reliable, and comfortable being the primary in-office presence for a remote-first company

•  Experience with payroll processing or payroll software. Paylocity’s platform knowledge is a big plus.

•  Familiarity with QuickBooks.

•  Experience with basic onboarding processes of new hires.

•  This position is based at our Chicago, IL office and requires in-office presence at least 4 out of 5 days per week

•  Full-time (40 hours/week) or a reduced 32-hour work week schedule is available depending on the candidate’s preference and fit

•  Strong communication skills and comfort with remote collaboration tools (email, teams, etc.) are essential