Bilingual Operations Assistant - Austin, TX

Employment opportunity at IT8, your engineering partner.

At IT8 we offer a high quality service to bring engineering projects to life. Our 20 years of experience in the automotive and logistics sectors make us the ideal partner to develop and implement strategic technical projects worldwide. Our team of experts - based in the United States, Mexico, Spain, Germany and India - provides professional service and tailor-made solutions with high-quality standards.

The role focuses on administrative support, coordination, logistics, communication, and reporting, enabling Project Managers to execute projects efficiently within automotive and industrial environments.  Fluency in Spanish is required, as the role involves daily communication with Spanish-speaking field personnel.

Vacancy: 2 openings for Operations Assistant aka Travel & Housing Coordinator

Location: Pflugerville,Texas, USA (On - site) 

Key responsibilities:

• Maintain and update operational records. Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication.
• Provide direct administrative and operational support to Project Managers, assisting with daily tasks, planning, documentation, and follow-ups.
• Coordinate the allocation and use of company vehicles, rental cars, and housing arrangements.
• Proactively communicate with vendors to compare pricing and support negotiations for cost savings.
• Incident resolution on-site. Address and resolve any issues affecting professionals during the delivery of their services at client or project sites, ensuring minimal disruption.
• Liaise with suppliers. Communicate with various suppliers to confirm service availability and ensure services meet company standards and needs.
• Invoice management and reporting. Generate, monitor, and report invoices related to operations, maintaining accurate financial records and supporting budget control.
• Coordinate travel arrangements for project personnel, including flights, accommodations, and rental vehicles.
• Perform data entry and updates in company digital systems (ERP, SharePoint, internal applications).
• Actively participate in the monitoring and continuous improvement activities of the system as well as the implementation of the requirements.
• Other duties may apply. 

Note: This role does not involve IT, software development, Agile/Scrum, or technical engineering design. This position is not eligible for sponsorship or relocation.

Qualifications & Skills

• Bilingual English/Spanish is required

 • Proficiency in MS Outlook and Excel is required.

• 1-2 years of experience in an administrative, project support, coordination preferred.
• Strong organizational and analytical skills with attention to detail.
• Effective communication and customer-oriented mindset.
• Team-oriented, flexible, and results-driven approach.

• Valid authorization to work in the United States 

Does this sound like an interesting position?

We look forward to receiving your application. You can register on this portal, we will be able to evaluate your application and give you feedback in the coming weeks.

IT8 is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment on the basis of race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other characteristic protected by law. This policy applies to all employment practices within our organization, including hiring, recruitment, promotion, termination, layoff, recall, recall, leave of absence, compensation, benefits, training and learning.