Personal Assistant

A private household based in Atherton, California is seeking a highly organized and discreet career Personal Assistant to support the day-to-day operations of a busy family. This role is well-suited for a proactive professional who enjoys managing details, staying ahead of schedules, and ensuring that both household and personal logistics run seamlessly. The ideal candidates have worked mainly as a Personal or Executive Assistant rather than in a hybrid household role.

The ideal candidate is polished, resourceful, and comfortable operating in a fast-moving environment where priorities may shift. This individual will become a trusted point of contact for the family and will help coordinate a wide range of personal, household, and administrative matters with efficiency and discretion.

• Prepare travel itineraries and assist with documentation such as passport renewals
• Support packing and unpacking for trips
• Provide occasional travel support alongside the family when required

• Manage personal correspondence, emails, and document organization
• Oversee bill payments, account renewals, and various personal subscriptions
• Maintain spreadsheets and digital tracking systems (strong Excel proficiency required)
• Organize digital files, photos, and other important records

• Maintain and organize personal and household calendars
• Schedule appointments, dining reservations, and personal engagements
• Coordinate family travel including flights, accommodations, and transportation
• Manage errands, shopping, exchanges, and household supply procurement
• Assist with planning small gatherings, dinners, and vendor coordination
• Help maintain smooth daily routines by anticipating household needs

• Coordinate with property managers across multiple residences
• Maintain household inventories and help document standard operating procedures
• Develop and maintain relationships with service providers and vendors

• Minimum 2+ years of experience supporting a high-profile individual, executive, or private household
• Based in the San Francisco Bay Area
• Strong written and verbal communication skills
• Exceptional organization, attention to detail, and follow-through
• Comfortable using modern productivity tools, with advanced Excel proficiency
• Calm, professional demeanor with the ability to manage multiple priorities
• Experience coordinating travel and supporting multiple properties is a plus
• Non-smoker / non-vaper preferred