Operations Assistant

At Kelso Building Services, we believe in empowering our team members with the tools, training, and support they need to succeed. You’ll be part of a company that values integrity, innovation, and customer satisfaction—and you’ll have the opportunity to grow your career in a dynamic and rewarding environment.

The essential functions include, but are not limited to, the following:

• Perform day-to-day administrative tasks including data entry, filing, and document management
• Respond to incoming calls and customer requests
• Maintain organized records related to inventory, orders, and operational processes
• Assist with scheduling, communications, and coordination between departments
• Prepare reports, spreadsheets, and internal documentation as needed
• Support purchasing activities, including creating and tracking purchase orders

• Monitor inventory levels and maintain accurate tracking systems
• Assist with receiving, labeling, and organizing incoming materials
• Coordinate with suppliers and vendors regarding orders and deliveries
• Ensure timely ordering of materials, supplies, and equipment based on operational needs
• Conduct periodic inventory counts and reconcile discrepancies

• Provide support to shop personnel by staging materials and preparing work areas
• Assist in maintaining cleanliness, organization, and safety within the shop
• Safely operate equipment such as a forklift to move materials
• Support workflow efficiency by ensuring materials are readily accessible and properly tracked

• Forklift certification preferred
• Willingness to work in both office and shop environments
• Basic understanding of inventory or materials management is a plus
• Experience in customer service preferred

• High school diploma or equivalent required
• 1–3 years of experience in an administrative, operations, or warehouse support role preferred

• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities
• Basic proficiency in Microsoft Office (Excel, Word, Outlook) or similar systems
• Effective communication and teamwork skills
• Self-motivated with a proactive problem-solving mindset

• Ability to lift and move heavy materials or parts
• Comfortable standing or working in a shop environment periodically
• Occasional exposure to dust, noise, and varying temperatures in the shop
• Operation of equipment such as forklifts in a safe and responsible manner

• Full-time position, typically Monday–Friday
• Occasional overtime may be required based on operational needs