Business Development Coordinator

The Business Development Coordinator (BDC) supports the Business Development Team by managing the research, coordination, systems, and follow-through that allow Business Development Managers (BDMs) to spend more time building relationships, developing opportunities, and closing new business.

The BDC serves as a key operational partner to the sales team, helping ensure prospect information, CRM activity, opportunities, proposals, and internal coordination are accurate, organized, and moving forward.

• Research target companies, properties, decision-makers, and market opportunities
• Develop and maintain prospect lists by territory, vertical, or strategic initiative
• Identify relevant RFPs, public bids, management changes, ownership changes, and other potential opportunities
• Provide organized, actionable prospect information to BDMs

• Maintain accurate prospect, account, contact, and opportunity information
• Support effective use of HubSpot, Aspire, and other sales tools
• Track opportunity stages, activities, follow-up, and pipeline information
• Maintain data quality, completeness, and consistency

• Coordinate the administrative and operational components of active sales opportunities
• Organize required documentation, estimating requests, internal reviews, and deadlines
• Assemble and coordinate proposal materials
• Track status, next steps, and required follow-up
• Help ensure opportunities and commitments do not fall through the cracks

• Prepare meeting materials, customer information, presentations, and account research
• Coordinate scheduling, follow-up, territory information, and sales documentation
• Track referrals, introductions, and relationship information
• Proactively identify ways to reduce administrative workload for BDMs

• Serve as a liaison between Business Development and the centralized Marketing Team
• Coordinate requests for sales collateral, presentations, campaigns, events, and customer materials
• Provide Marketing with prospect lists, customer information, photos, testimonials, and other required inputs
• Coordinate registrations, attendee information, and BDM follow-up for events and campaigns

Marketing owns strategy, branding, content development, and campaign execution. The BDC helps connect those resources to the needs of the Business Development Team.

• Strong organizational and time-management skills
• Excellent attention to detail
• Strong research and problem-solving ability
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Comfort working with CRM systems and technology
• Proficiency with Microsoft Office, including Excel
• Ability to work independently and take ownership of responsibilities

The preferred candidate will have demonstrated experience in the following areas:

• Supporting multiple salespeople or business development professionals
• Administering a CRM and enforcing data standards for accuracy, completeness, and consistency
• Coordinating proposals or requests for proposals (RFPs) from intake through final submission
• Building sales-support workflows, templates, and checklists
• Producing pipeline, activity, or forecasting reports
• Improving administrative processes that were undefined or inconsistently applied
• Training salespeople on a new system or process
• Managing deadlines and follow-up across Sales, Estimating, Operations, and Marketing

Experience in commercial services, property management, or a related field is preferred. HubSpot and Aspire experience are helpful but not required.

The ideal Business Development Coordinator is highly organized, curious, resourceful, process-driven, service-oriented, and accountable for follow-through. They enjoy helping a sales organization operate efficiently and take pride in making sure important information, opportunities, and commitments continue moving forward.