Document Controller

About Us  

At London Square, our success isn’t just about numbers – it’s about people, place and purpose. As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life. Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started. We are part of Aldar, the UAE’s leading real estate developer, investor, and manager. Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.

About the Role & Team

The Document Controller will be responsible for managing information across  large residential development scheme(s). They will be responsible for establishing and maintaining robust document control systems, ensuring compliance with project standards, and supporting efficient communication between internal teams and external stakeholders. The role can be office (Uxbridge) or site based with regular interaction with site and project teams and will require occasional travel to project sites.

Key Responsibilities  

• Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’.
• Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
• Managing systems, supporting users and providing quality control for information being shared.
• Initial set up and providing continuous system support, including adding users and organisations.
• Lead and manage contractors in their ability to access information, providing user access and any guides, mini videos or training material available.
• Liaising with external stakeholders (consultants and sub-contractors) with training, problem-solving, 
  queries/issues arising and acting as the point of contact for build information.
  
• Occasional ad-hoc reporting and administration using EDMs, Excel and other various software solutions.

Key Skills & Experience: 

• Experience in document control within construction, ideally large scale residential development and high rise residential schemes.
  
• Strong knowledge of document control platforms (e.g.,Doc hosting Viewpoint, Aconex, Asite) with Aconex beneficial.
• Experience with BIM workflows and digital construction documentation.
• Familiarity with ISO standards related to document management.
• Experience using Field View beneficial.
  
• Ability to manage documentation across multiple projects and stakeholders.
• Ability to interact, support and maintain relationships with various personnel, users and contacts internally and externally and able to communicate document control terminology.
• Excellent organisational, analytical, and communication skills.
• Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
  
• Excellent IT skills and experience of using Excel , SharePoint and the ability to learn new systems and new technologies.
  

What’s in it for you? 

 
Ensuring you have a work-life balance and stay healthy and happy is important to London Square. We offer the following core benefits.

• Competitive compensation package, car allowance and discretionary bonus.

• Private Medical Insurance. 

• Group Pension Scheme and Life Insurance. 

• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days 

In addition to these core benefits, we offer other benefits which may result in tax or money savings. Some of these include: 

• Mobile phone Allowance
• Dental Cover 

• Bupa Employee Assistance 

• Virtual GP Service 

• Salary sacrifice scheme for electric vehicles 

• Cycle to Work 

• Gym Membership corporate discounts 

• Health Cash Plan 

• Perkpal (shopping discounts) 

• Tech Scheme 

• Payroll Giving 
• Free onsite gym (head office)
• Free breakfast & lunch (head office)
  

Our Commitment

Our success is driven by our people. We’re an energetic, entrepreneurial business where ideas are backed, responsibility comes early, and everyone plays a part in shaping what we build and how we work. As we grow, we’re looking for talented people who want to help make London a better place to live and who want to grow with us.

London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email careers@londonsquare.co.uk. 

At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success., We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve. 

As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy Privacy Policy & Cookies | London Square.