Senior Administrative Assistant

Major League Baseball is looking for a Senior Administrative Assistant in the Technology Department to become a trusted partner to and support the Chief Technology Officer and their respective technology organizations.

• →Partner with the Chief Technology Officer and Senior Technology Leaders to develop a deep understanding of their goals, priorities, and operating cadence in order to proactively provide support that enhances day-to-day operations
• →Manage each executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• →Organize and coordinate meetings (scheduling, sending reminders, managing catering, and coordinating agendas for weekly/quarterly team meetings)
• →Coordinate all domestic and international travel and manage expense reporting
• →Assist with coordinating with other department Executive Assistants (as necessary)

• Self-Starter with Initiative - Self-driven, results-oriented, and able to work effectively with minimal supervision, demonstrating a strong initiative to work independently
• Organizational and Time Management - World-class organizational skills, exceptional attention to detail, and a resourceful approach, combined with the ability to manage multiple priorities, meet deadlines, and handle shifting demands with a good attitude
• Proactive and Flexible Partner - A naturally proactive and flexible individual who can anticipate needs and adapt quickly to a fast-paced environment
• Collaborative and Team-Oriented - Highly team-oriented, able to build strong internal and external relationships, and work efficiently with cross-functional teams
• Strong Judgment and Problem Solving - Possess sound business judgment, superior work ethic, and demonstrated problem-solving and decision-making skills, with the ability to act as a gatekeeper and escalate relevant information to executives as needed
• Ability to Manage Confidential Information - High integrity and sound judgment to maintain strict confidential information and treat sensitive data with appropriate discretion
• Communication Skills - A strong ability to communicate confidently, both written and verbally, and build strong relationships at all levels, both internally and externally

Technology Proficiency

• High efficiency and experience with key tools, including Google Workspace (Google Docs and Sheets)
• Travel and Expense - Concur systems for travel and expense management
• Scheduling - Outlook for meeting and conference room scheduling
• Other - Zoom scheduling for remote employees and meetings

Experience

• Experience working in a fast-paced, global environment, with a Bachelor’s Degree or equivalent work experience