Msconsultants5d ago

Technical Administrative Assistant

United States·ColumbusFull-Timemid

Administrative AssistantAdministration & Office Support

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Technical Administrative Assistant ms consultants, inc. Columbus, OH ms consultants, inc. is seeking a highly organized, detail-oriented, and proactive Technical Administrative Assistant to directly support a Senior Project Manager responsible for a large-scale, multi-year program within…

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Administrative AssistantAdministration & Office Support

Technical Administrative Assistant

ms consultants, inc.

Columbus, OH

ms consultants, inc. is seeking a highly organized, detail-oriented, and proactive Technical Administrative Assistant to directly support a Senior Project Manager responsible for a large-scale, multi-year program within our Water Business Unit.

This role is integral to the success of complex, high-visibility projects, serving as a key partner to the Senior PM in managing project coordination, financial tracking, documentation, and overall project administration. The ideal candidate thrives in a fast-paced, deadline-driven environment and anticipates needs, ensuring seamless execution and follow-through across all aspects of the project lifecycle.

This position will require close, day-to-day collaboration with the Senior Project Manager and project team, as well as occasional attendance at public meetings, which may occur in the evening.

Partner directly with the Senior Project Manager to support execution of a large, complex, multi-year project.
Track and manage project action items, deliverables, and follow-ups to ensure accountability and progress.
Coordinate internal and external communications on behalf of the project team.

Support detailed project financial tracking, including budgets, forecasts, and cost monitoring.
Maintain and update financial logs, invoices, and fee tracking in alignment with project requirements.
Assist with monthly billing cycles, reporting, and coordination with accounting teams.

Plan, coordinate, and attend project meetings; prepare agendas, document meeting minutes, and track decisions and action items.
Maintain organized and accessible records of all project documentation.
Ensure timely distribution of updates, reports, and key communications.

Develop and maintain tracking tools (e.g., Smartsheet, Deltek) to monitor schedules, milestones, and deliverables.
Proactively identify risks, gaps, and upcoming deadlines, ensuring the Senior PM is informed and prepared.
Support coordination across multidisciplinary teams and subconsultants.

Assist with preparation for public meetings, presentations, and stakeholder communications.
Attend public meetings as needed (including occasional evenings) to document outcomes and track follow-up actions.

This is a multi-faceted role offering the opportunity to contribute across all aspects of a complex, high-impact initiative. You will play a critical part in supporting a mission-driven project that delivers meaningful outcomes for our clients and communities. Ideal for someone who enjoys variety, ownership, and purpose in their work, this role allows you to be directly involved in driving project success from planning through execution.

Why Choose ms consultants?

We are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.

As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.

We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full-time remote work for select position, depending on the role and work requirement.

Our Mission:

By investing in our people, we create comprehensive solutions for communities and clients.

Our Vision:

Our vision is to shape a better tomorrow.

Our Values:

We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.

The ms Commitment to Diversity, Equity, & Inclusion

ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.

ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.

We value your privacy. Any personal information you provide in connection with this job posting will be handled in accordance with our Privacy Policy and Terms & Conditions. By providing your contact information, you may receive text messages from ms consultants, inc regarding job opportunities and the hiring process. Message and data rates may apply. You can opt out at any time by replying STOP. To learn more, please visit Privacy Policy and Terms and Conditions.