Nainnorcal3mo ago

Real Estate Administrative Assistant

San FranciscoFull-timemid

OtherAdministrative AssistantAdministrative & OfficeAdministration & Office Support

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Overview

NAI Northern California is a commercial real estate brokerage with offices located in San Francisco, Oakland, and San Jose. We are seeking an Real Estate Administrative Assistant to join our Brokerage team and provide leadership, support, and operational expertise to drive business initiatives…

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NAI Northern California is a commercial real estate brokerage with offices located in San Francisco, Oakland, and San Jose.

We are seeking an Real Estate Administrative Assistant to join our Brokerage team and provide leadership, support, and operational expertise to drive business initiatives forward. The ideal candidate will have experience in the commercial real estate industry or prior experience as a Real Estate Assistant/Coordinator.

This position will be responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment Attention to detail and higher level service is crucial. This role will have a thorough understanding of all NAI Northern California processes, protocols and software to ensure the teams are well-trained and compliant while sharing best practices from across the region. The Real Estate Administrative Assistant acts as a liaison between clients and agents and other disciplines. The Real Estate Administrative Assistant can think strategically about the changing needs of the business, identifying opportunities for process improvement.

The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

Work directly with the Real Estate Team

Perform Marketing Duties

Review commissions to ensure all cash received is accounted for and paid out on a timely basis

Transaction Coordination

Assist with business support function activities for brokers

Contract review oversight: Purchase agreements, closing statements, disclosures, etc.

Liaison regarding any IT or TC issues

Work effectively with all areas of the company

Ensure compliance with all company policies and DRE regulations

Be up to speed with any and all legal issues that may arise, including E&O

Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Adobe Acrobat Pro), Google Suite, Salesforce, Intelius, Ring Central, and others as required

Implementation of additional learning opportunities for self and team

Assist with overall corporate culture

Solution-oriented

Attend and lead virtual departmental meetings as required

Interface, coordinate and manage infrastructure activity to meet business needs and complete projects and priorities

Coordinate office meetings, tours, appointments and events

Recognize the broader implications of a project and identify all that should be done, not just what was assigned

Assists with the development and implementation of procedures and best practices to support business needs (brokerage, property management, project management, HR, marketing, research & finance)

Must be located physically in the Bay Area, California

Real estate industry support or an understanding of the Real Estate business is a must

Bachelor’s or Associate’s Degree preferred, but not required

Minimum three years of business, marketing and/or Real Estate experience

Salesforce experience a plus

Commitment to high professional ethical standards

Polished and professional, must work with integrity and confidentiality

Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action

Strong organizational, interpersonal and communication skills

Demonstrated capacity to multi-task in a fast-paced, professional environment

Must be an extension of the team and handle situations proactively and intuitively

Must be flexible and highly motivated with a willingness to take initiative

Ensure that strong attention to detail is maintained at every level

Interpersonal savvy – relates well to all kinds of people, up, down, sideways, inside and outside the organization and uses tact and diplomacy

Excellent letter/email writing ability including strong proofreading and editing capabilities

Optimistic and outgoing personality, excellent follow through, must be a taskmaster

Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time with diverse teammates

Demonstrate advanced proficiency in Google Workspace Apps, as well as have the ability to command company specific software and databases

Learning on the fly – learn quickly when facing new problems, open to change, quickly grasps the essence/underlying structure of anything, enjoys the challenge of unfamiliar tasks

DRE License a PLUS