Logistics Back Office Specialist

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The Logistics Back Office Specialist supports the logistics department by managing ERP and WMS data, coordinating stock control, and ensuring data accuracy across systems. The role includes processing payments for logistics partners, maintaining financial documentation, and providing analytical support. In this position, the specialist is expected to work independently, resolve discrepancies, and propose improvements while escalating complex or strategic issues to senior staff.

1. → Financial & Partner Payments

• →Process and validate invoices from logistics partners (carriers, warehouses, customs brokers).
• →Ensure timely payments in coordination with finance and accounting departments.
• →Investigate discrepancies between invoices and agreed contracts.
• →Maintain accurate financial documentation for audits and compliance.

1. → ERP / WMS Data Management

• →Input, update, and validate logistics data in ERP and WMS systems.
• →Ensure correct mapping of stock movements (receipts, issues, transfers).
• →Reconcile ERP/WMS data with warehouse operations.

1. → Data Accuracy & Analytics

• →Prepare reports on stock accuracy, partner payments, and logistics KPIs.
• →Identify and correct discrepancies between system records and physical stock.
• →Highlight recurring data accuracy issues and propose preventive measures.
• →Support cyclical and annual stock checks with accurate reporting.

1. → Process Support & Improvement

• →Document workflows for ERP/WMS operations and partner payments.
• →Suggest improvements to reduce system errors and data mismatches.

• 2+ years of experience in logistics back-office, ERP/WMS support, or supply chain administration.
• Strong working knowledge of ERP/WMS systems (SAP, Oracle, NetSuite, or similar).
• Solid understanding of stock control principles and reconciliation.
• Experience with financial flows (invoice verification, payment coordination).
• High attention to detail with strong analytical and problem-solving skills.
• Ability to work independently and resolve issues with minimal supervision.

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI 

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. 

If you need accommodations during the application process, please let us know.