Administrative Assistant - Job #557

North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults.

(These are examples of the types of duties that may be performed. Additional duties may be added.)

• Maintain accurate records of IT assets, including laptops, monitors, mobile devices, peripherals, and software licenses.

• Track equipment assignment, serial numbers, warranty information, and replacement cycles
• Coordinate IT equipment logistics for onboarding and offboarding staff
• Support laptop imaging and device deployment schedules in coordination with IT

Staff

• Track returned, surplus, or retired equipment in accordance with organizational policies

• Prepare timely purchase requests, quotes, and documentation for IT hardware, software, and services 
• Track contracts, renewals, warranties, and licensing agreements
• Liaise with vendors, managed service providers, and internal procurement or finance teams as needed
• Maintain organized vendor files and contact lists

• Maintain IT documentation, including procedures, checklists, and internal guides
• Assist with organizing documentation for audits, compliance reviews, and security assessments
• Track required documentation and ensure records are current and accessible
• Support the maintenance of access logs and other administrative compliance records

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

Advanced computer skills in word processing, spreadsheets, and database management; Intermediate level knowledge of project management tools; English grammar, syntax and spelling.

• At least 1 year of administrative, operations, or technical support experience
• Strong organizational and time-management skills
• Proficiency with office productivity tools (e.g., spreadsheets, document management systems)
• Clear written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion

Any combination equivalent to or likely to provide the required knowledge and skills is qualifying. 

A valid California Driver's License and transportation, or acceptable substitute, may be required based on assigned duties.