Part-Time Office Coordinator / Recruiting & HR Assistant

United States·San Juan Capistranomid

Office CoordinatorAdministration & Office Support

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Quick Summary

Overview

Position Summary:Pacifico Energy Group is looking for a tech-savvy, proactive, and highly organized Part-Time Office Coordinator with a heavy lean toward recruiting and HR support.

Technical Tools

Office CoordinatorAdministration & Office Support

Responsibilities

~1 min read

Support full-cycle recruiting efforts by sourcing candidates across platforms (LinkedIn, referrals, job boards, etc.).
Draft and send candidate outreach, including LinkedIn InMails and email reachouts, to build strong talent pipelines.
Screen resumes and assist with initial candidate assessments as directed by the People team.
Coordinate recruiting logistics, including scheduling on-site and virtual interviews, reserving rooms, and arranging candidate travel as needed.
Partner with hiring managers and the People team to ensure a smooth, timely, and positive candidate experience.
Track candidates and recruiting activity in the ATS or shared recruiting tools.

Send welcome emails and set up desks/equipment for new hires.
Initiate background checks and collect I-9 documentation.
Guide new hires through their first week and ensure a smooth onboarding experience.

What We Offer

~1 min read

✓Maintain employee data; support leave tracking and personnel-file compliance.

✓Help administer benefits, employee records, and People team processes with accuracy and confidentiality.

✓Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies.

✓Administer COBRA: send election notices, track payments, and coordinate with the third-party administrator.

✓Drive open-enrollment logistics—info sessions, election collection, and follow-ups.

✓Track annual compliance trainings and policy acknowledgments; compile completion metrics.

Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests.
Own mail flow, conference-room calendars, and office-wide communications.
Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care.
Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized.
Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.

Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V.

Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Support People-team initiatives related to employee engagement, culture, and internal events as needed.

Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team.
Maintain organized and up-to-date HR documentation in SharePoint and Google Drive—managing folder structures, file permissions, and archives.

Collect receipts and submit monthly expense reports through Expensify and/or Bill.com; ensure timely reimbursements.
Book and coordinate domestic and international travel arrangements for employees.
Serve as point of contact for vendors and service providers; track contracts and service levels.
Assist with corporate entity registrations and other compliance filings.

Tackle additional office, administrative, or People-team tasks as they arise to keep Pacifico running efficiently.
Travel to our Dallas office from time to time to support on-site needs