Part-Time Office Coordinator / Recruiting & HR Assistant

• Support full-cycle recruiting efforts by sourcing candidates across platforms (LinkedIn, referrals, job boards, etc.).

• Draft and send candidate outreach, including LinkedIn InMails and email reachouts, to build strong talent pipelines.

• Screen resumes and assist with initial candidate assessments as directed by the People team.

• Coordinate recruiting logistics, including scheduling on-site and virtual interviews, reserving rooms, and arranging candidate travel as needed.

• Partner with hiring managers and the People team to ensure a smooth, timely, and positive candidate experience.

• Track candidates and recruiting activity in the ATS or shared recruiting tools.

• Send welcome emails and set up desks/equipment for new hires.

• Initiate background checks and collect I-9 documentation.

• Guide new hires through their first week and ensure a smooth onboarding experience.

• Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests.

• Own mail flow, conference-room calendars, and office-wide communications.

• Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care.

• Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized.

• Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.

• Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V.

• Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.

• Support People-team initiatives related to employee engagement, culture, and internal events as needed.

• Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team.

• Maintain organized and up-to-date HR documentation in SharePoint and Google Drive—managing folder structures, file permissions, and archives.

• Collect receipts and submit monthly expense reports through Expensify and/or Bill.com; ensure timely reimbursements.

• Book and coordinate domestic and international travel arrangements for employees.

• Serve as point of contact for vendors and service providers; track contracts and service levels.

• Assist with corporate entity registrations and other compliance filings.

• Tackle additional office, administrative, or People-team tasks as they arise to keep Pacifico running efficiently.

• Travel to our Dallas office from time to time to support on-site needs

• 2+ years in office coordination, people operations, recruiting support, or a similar administrative role.

• Tech-savvy: comfortable with Expensify, applicant tracking systems (ATS), HRIS platforms, Microsoft Suite, Google Workspace, SharePoint, and modern collaboration tools.

• Excellent attention to detail and a passion for process accuracy.

• Welcoming, service-oriented demeanor with outstanding interpersonal skills.

• Strong organizational and multitasking abilities; stays calm and adaptable under pressure.

• Proven critical-thinking and problem-solving skills in fast-moving environments.

• Superior written and verbal communication; able to represent Pacifico professionally at all levels.

• Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.

• Flexibility to scale hours up in the early months to support leave coverage.

• Willingness and ability to travel occasionally to our Dallas office.

Ready to keep our office humming and our people thriving? Apply today!