Office Administrator (HR & Procurement)

Procurement Execute purchasing activities in compliance with company procurement policies and procedures. Source and evaluate suppliers, prepare RFQs, analyze quotations, and support commercial negotiations. Coordinate the full procurement cycle, including purchasing committee reporting, contract preparation, SAP purchase order creation, payment review, and contract documentation. Monitor procurement KPIs, maintain procurement records, and contribute to continuous process improvements. Administration Oversee daily office operations and ensure a safe, organized, and efficient workplace environment. Manage office supplies inventory, replenishment, and stock control. Coordinate company events, meetings, and employee engagement activities. Handle correspondence, courier services, document management, and filing systems. Liaise with building management and external vendors regarding maintenance, repairs, cleaning, and facility services. Support new employee onboarding by coordinating workspace setup, access cards, equipment allocation, and office orientation. Arrange business travel, accommodation, and visa processing for employees. Provide administrative support to the HR team and Admin Manager as required. Perform additional duties assigned by management. Requirements Bachelor's Degree in Business Administration, Supply Chain Management, or a related field. Minimum 5 years of experience in procurement, administration, or a combined procurement and administration role. Experience working within a multinational organization is preferred. Strong knowledge of procurement processes, supplier management, and contract administration. Proficiency in SAP or other ERP systems. Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook). Excellent organizational, multitasking, and problem-solving abilities. Strong communication and stakeholder management skills. Fluent in English, both written and spoken. Chinese and/or Arabic language skills will be considered an advantage. Ability to manage multiple priorities and work effectively in a fast-paced environment. Willingness to travel when required. Benefits Competitive monthly salary of AED 10,000 – AED 15,000. Opportunity to work within a multinational business environment. Professional development and career growth opportunities. Exposure to procurement, administration, and cross-functional business operations. Collaborative and professional workplace culture. Company-sponsored business travel as required. Standard UAE employment benefits in accordance with UAE Labour Law.