Rocketship3h ago

New

USD 70400–80400/yr

Office Manager

United States·San JoseFull-timemid

Office ManagerAdministration & Office Support

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Quick Summary

Overview

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover,

Technical Tools

Office ManagerAdministration & Office Support

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.

Position Summary

Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school.

Enrollment, Student Information, and Attendance

Build strong working relationships with parents and families

Create and maintain complete and current student cumulative files

Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes

Manage the Attendance process including contacting absent parents on a daily basis

Coordinate the school’s truancy process and communicate with parents as needed

Administer Independent Study process for students with planned absences

Collect doctor’s notes and excused absence notes from parents for absentee documentation

Work with current parents to solve problems and prevent student attrition

Health, Safety and Discipline

Maintain emergency medical and contact information for all students

Maintain complete and current immunization records for all students

Administer basic first aid, distribute medication, maintain injury reportsBe knowledgeable of all content in school safety binder, including emergency procedures

Report all injuries and other school incidents to Human Resources

Supervise students sent to the office for discipline and health reasons

Meals, Finance and Facilities

Collect payments from parents

Manage collection of free/reduced-lunch application forms from all families during the school year

Collect lunch, uniform sales money from parents and provide receipts for payments

Assist in managing and reporting day-to-day facilities problems

Execute responsibilities related to emergency situations as assigned by the Principal

ISE/Special Education

Act as an intermediary to communicate written or oral information given by parents to the ISE team

Ensure that all documents delivered or messages received are immediately given to ISE

Maintain confidentiality regarding ISE students who receive special education services

Partner with ISE Specialists on a school site to arrange IEP or ISE meetings

Administrative

Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence

Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities

Provide support to the Principal and teachers as necessaryUse automated telephone system to send out school information as necessary

Act as an interpreter, when necessary, in whole-school functions and smaller meetings

Other duties as assigned

Spanish/English bilingual fluency required, with excellent written and oral communication skills

Knowledge and cultural competence of the local student and parent community

Highly developed interpersonal skills using tact, patience, and courtesy

Effectively prioritize and juggle multiple concurrent projects

Comfort in a start-up environment and ability to work independently with minimal direction

Ability to use a variety of software programs and quickly learn new ones

Managerial skills preferred

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high.

Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools’ employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.