Sait2d ago

New

$55,203 – $68,099/yr

Administrative Assistant II

Canada·CalgaryAUPE Permanent Salarymid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

The Corporate Development, Applied Research and International (CDARI) division is home to SAIT’s continuing education and corporate training offerings, industry applied research services,

Technical Tools

Administrative AssistantAdministration & Office Support

The Corporate Development, Applied Research and International (CDARI) division is home to SAIT’s continuing education and corporate training offerings, industry applied research services, internal business intelligence department and our centre for international learners. Join a vibrant team focused on service, opportunity and connection.

The Opportunity

Job classification: A5904 - Administrative Assistant II

Salary range: $55,203.20 – $68,099.20
Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 40

Paid leave: 3 weeks vacation per year

Deadline to apply: 4:00PM, Tuesday July 14

This position supports the International Centre (IC) at SAIT and reports to the Team Lead, Administrative Operations. The role focuses on delivering high‑quality administrative support that strengthens operational excellence within international student services, ensuring systems and service levels meet or exceed those of competitor institutions.

Serve as the first point of contact at the IC front desk for staff, students, and visitors

Respond to inquiries from current and prospective students in person, by email, phone, and Freshdesk

Triage inquiries to the appropriate international staff when required

Add and update agent information and commission payments in Vas

Process invoices, requisitions, agent commission payments, and credit card reconciliations

Gather and maintain accurate student records and provide eligible commission lists to ARC for processing

Manage and reconcile IC invoices and expenses, including memberships and travel‑related costs

Compile updated information and data for the agent webpage

Track and update agent student applications in Vas to support strong conversion rates

Coordinate onboarding activities for new employees

Support IC team members with administrative tasks such as printing and photocopying

Order supplies and equipment for the IC

Maintain a tidy and stocked kitchen, including water orders

Manage printer maintenance and ensure availability of printing supplies

Diploma in Business Administration, International Relations, or a related discipline is preferred.

Two to three years of full‑time administrative experience in a Canadian post‑secondary institution or similar environment, preferably supporting international learners or clientele

Intercultural competency and strong interpersonal communication

Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint), Outlook, web research, Banner, and Freshdesk

Knowledge of SAIT programs, services, and resources

Understanding of Canada’s immigration system as it relates to international students

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:

- Generous time off to pursue other passions and support your wellbeing

- SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported

- Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate

- Access to a Health Spending or Taxable Spending Account

- Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses

- Defined Benefit pension through LAPP to help you retire with confidence

- Excellent dining options on campus

- Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

About SAIT

At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.

We’re committed to community and belonging 

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.  