Executive Assistant | 59613214582

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Role:  Executive Assistant
Priority Location: South Africa
Working Hours: 9AM - 5PM (Mon-Fri) CST
Salary Range: $2,000 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote

My client is a rapidly growing commercial real estate firm based in Dallas, Texas, specializing in the management of industrial properties. Over the past 18 months, the company has experienced significant expansion and now oversees:

• 100+ industrial properties
• ~7 million square feet of space
• 600–800 tenants across the portfolio

The firm prides itself on running a lean, high-performance team with a strong ownership mentality and minimal bureaucracy. Property Managers are trusted operators who own relationships, drive outcomes, and manage assets end-to-end. As the company continues to scale, my client is investing in world-class offshore talent to complement its U.S.-based team—building a globally distributed workforce without compromising on quality.

About the Role: 

As the Executive Assistant to the COO, you will be his strategic right hand. You won’t just be managing a calendar; you’ll be the COO’s eyes and ears—filtering his inbox, preparing high-level research, and streamlining his entire workflow so he can focus on big-picture expansion. If you are a polished, highly organized professional who thrives on variety and takes pride in being three steps ahead, this is your chance to join a world-class, high-performance team.

Key Responsibilities:

• Manage the COO’s texts and phone calls.
• Schedule internal and external meetings, resolve conflicts, and protect the COO’s time for high-priority tasks.
• Manage his calendar and appointments, ensuring his time is optimized and protected
• Filter, prioritize, and respond to emails on behalf of the COO.
• Act as the Gatekeeper of his time
• Prepare high-quality memos, presentations, and reports with strong attention to detail.
• Gather necessary materials and research ahead of meetings to ensure the COO is fully prepared.
•  Assist with special projects, tracking deadlines and progress across various departments.
• Handle highly sensitive information with absolute discretion, professionalism and confidentiality.
• Identify and implement ways to streamline the COO’s workflow and office operations.

Qualifications & Skills:

• Experience as an Executive Assistant, Office Manager, or similar high-level support role.
• Proven experience in bookkeeping or basic financial management.
• Proficiency in Microsoft Excel and appointment scheduling software.
• Ability to work with high autonomy and maintain total confidentiality.

Who You Are:

• Excellent written and verbal English skills
• Skilled at data management, keeping financial records organized and Excel spreadsheets.
• You are a "well-rounded" professional who thrives on variety and is eager to assist with whatever the day requires.
• You take pride in being the most organized person in the room, ensuring nothing slips through the cracks.