Executive Partner - 21255

Remotemid

OtherPartner

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Quick Summary

Key Responsibilities

Gather, organize, and reconcile incoming action items and communications across Gmail, HubSpot, Notion, Evernote, LinkedIn, and internal messaging platforms.

Requirements Summary

Exceptional follow-through and problem-solving skills; comfortable making decisions in ambiguous environments and managing critical projects without step-by-step oversight.

Technical Tools

OtherPartner

Responsibilities

~1 min read

Friction Elimination: Continuously audit recurring administrative tasks—proposing concrete ways to template, automate, simplify, or eliminate repetitive work.
Operating Frameworks: Build and refine scalable internal systems that expand team bandwidth without introducing unnecessary corporate bureaucracy.

Requirements

~1 min read

High Agency & Autonomy: Exceptional follow-through and problem-solving skills; comfortable making decisions in ambiguous environments and managing critical projects without step-by-step oversight.
Systems-Thinking & Tool Literacy: Proficient in or quick to master productivity ecosystems (e.g., HubSpot, Notion, Google Workspace, Evernote) and modern AI platforms (Claude, ChatGPT).
Communication & Judgment: Flawless written and spoken English skills; ability to communicate direct, authentic feedback, write polished client-facing correspondence, and exercise discretion on executive decisions.
Pragmatic Tech Perspective: Balanced, critical approach to technology—knowing when AI accelerates work and when high-touch human connection and judgment must take precedence.
Time Zone Alignment: Full availability for dedicated full-time remote work, with guaranteed daily overlap extending through at least 12:00 PM US Eastern Time (ET).

Prior experience in an executive-facing support, operations, business development, or client success role supporting founders, directors, or consulting leaders.
Direct experience managing CRM pipelines (HubSpot) and building documentation hubs (Notion).

30-Day Milestones: Complete onboarding, absorb team communication norms, and execute basic inbox/CRM triage and meeting preparation under initial guidance.
60-Day Milestones: Transition to autonomous triage—independently resolving routine follow-ups, contact cadences, and proposal drafting ("Here is what I handled").
90-Day Milestones: Audit recurring operational workflows and present concrete system improvements to eliminate manual bottlenecks.
12-Month Milestones: Establish reliable, independent operating rhythms across executive workflows, client cadences, and sales pipeline tracking—materially reducing founder time spent on operational reconciliation.