Podcast Guest Coordinator (Inbound SDR) - 63433929832

• Coordinate podcast guest scheduling across roughly 10 client accounts
• Manage multiple calendars, time zones, and recording slots without dropping details
• Serve as the reliable point of contact for booked guests from confirmation to recording

• Run the first call in the acquisition flow: confirm fit, set expectations, and prepare guests for the podcast
• Represent each client professionally and make guests feel valued and at ease
• Capture and pass along the context needed for a smooth recording and follow-up

• Own guest show-up rate and keep it above the 80% target
• Run confirmation and reminder sequences, and proactively rescue at-risk bookings
• Handle reschedules and no-show recovery quickly and gracefully

• Keep each of your ~10 accounts organized, on-track, and up to date
• Track booking status, show rates, and outcomes per account
• Surface risks or patterns early so nothing slips through the cracks

• Maintain accurate records in the CRM and scheduling tools
• Report show-rate and booking metrics per account
• Communicate clearly and consistently with the team and with clients

• 2+ years in appointment setting, inbound SDR, sales coordination, scheduling/EA, or customer success for U.S. B2B companies
• Outstanding spoken English with a neutral accent and strong phone/video presence — you will run live calls with U.S. prospects
• Exceptional organization; proven ability to juggle many calendars and accounts at once
• Hands-on experience with a CRM and scheduling tools (Calendly, HubSpot, or similar)
• Reliable remote setup and consistent availability during U.S. business hours

• Experience in podcast guest booking, webinar/event coordination, or similar high-touch scheduling
• A track record of owning and improving a show-rate or no-show-reduction metric
• Experience managing multiple client accounts in an agency environment
• Comfort representing several brands professionally and switching context cleanly

You are:

• Proactive and reliable — you chase down confirmations before they become problems
• Calm and organized under volume, even with 10 accounts moving at once
• Warm, polished, and professional on live calls with senior buyers
• Obsessive about follow-through; details do not slip past you
• Comfortable owning a number and motivated by hitting it
• A clear communicator who makes people feel looked after