Office Administrator

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

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  Oversee the smooth day-to-day running of the office environment

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  Maintain a clean, organised, and professional workspace

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  Manage ordering and restocking of office consumables and supplies

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  Proactively identify and address operational issues

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  Manage front of house and facilitate any visitors

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  Act as first point of contact for anyone contacting Strata

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  Take receipt and sort deliveries

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  Set up meeting rooms in preparation for client meetings

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  Responsible for the weekly shopping order

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  Be an active member of our Social Committee and support the organization of our internal events, including the Christmas party

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  Look for ways of improving our office environment and make suggestions to the Senior Management Team

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  You will be a brand ambassador for Strata and support the Marketing Team with social media activities

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  Support the HR team with initiatives and ad hoc projects including employee engagement and well-being

• Coordinate building maintenance requests and ensure timely resolution

• Monitor and record utility meter readings (e.g., electricity, water)

• Manage repairs, upgrades, and ongoing facilities upkeep in partnership with building management

• Build and maintain strong relationships with external service providers (e.g., cleaners, maintenance, security)

• Monitor vendor performance to ensure high-quality service delivery

• Support the CPO/HR Manager by reviewing contracts and negotiating terms when needed

• Open and close the office daily

• Act as the primary liaison with the building's management & security team

• Manage employee access, including access fobs and keys; enforce security protocols and assist HR with office tours during the interview/onboarding period

• Regularly check fire extinguishers, fire alarms and first aid boxes in line with safety requirements and guidelines

• Support a positive workplace culture by coordinating office events and team-building activities

• Collaborate with the People team to foster a welcoming and inclusive office environment

• Address employee feedback related to the workplace experience

• Implement and maintain office systems to streamline workflows and improve efficiency

• Oversee inventory and ensure office supplies and equipment are well-stocked and functional

• Develop tracking systems to reduce waste and avoid shortages

• Serve as the first point of contact for office-related queries and support

• Communicate timely updates on office changes, events, and service disruptions

• Coordinate internal messaging related to office operations and engagement

• Manage and track office-related expenses, including supplies, services, and facilities

• Work closely with the CPO/HR Manager to allocate resources and identify cost-saving opportunities

• Maintain accurate budget records and prepare spending reports as needed