Executive Assistant

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

• Coordinate high-level operations and enable strategic outcomes across the University’s Health portfolio
• Join a collaborative leadership team delivering impactful support to senior University executives
• Full time, ongoing based in Hobart or Launceston

The Executive Assistant provides comprehensive executive support to the Deputy Vice- Chancellor, Health (DVCH) and other senior leaders within the Health Office. As the University’s largest academic portfolio, Health encompasses significant scale and complexity, requiring the Executive Assistant to exercise sound judgement, discretion, and the ability to manage competing priorities.

Operating in a dynamic and high-pressure environment, the Executive Assistant manages a complex workload with a high degree of autonomy while ensuring the DVCH’s commitments remain well coordinated. The role demands a high level of organisation, initiative, and the flexibility to adapt rapidly to emerging priorities and circumstances.

• →Manage the DVCH’s office interface, ensuring prioritised, timely, and professional handling of all internal and external enquiries.
• →Ensure the DVCH is fully prepared for engagements through proactive briefing coordination and forward planning.
• →Plan and coordinate engagements and events, delivering effective logistics, and strong stakeholder coordination.
• →Display a high level of initiative and engage proactively with Health staff to facilitate coordinated support.
• →Participate in regular coordination meetings, contribute to annual planning cycles, escalate complex matters appropriately, and support integrated stakeholder management activities.­

• Extensive experience providing high-level executive support in a complex organisation.
• Highly developed communication skills (written, oral and interpersonal) with the ability to engage professionally and effectively with colleagues, students, members of the public, professional bodies, and a diverse range of stakeholders.
• Demonstrated ability to build and maintain effective working relationships with senior leaders, academic staff, and external stakeholders to facilitate efficient operations and communication flow.
• Experience and effectiveness in implementing policies and procedures and identifying and implementing process improvements.
• Capacity and willingness to have a flexible approach to work and tasks and ability work independently, with initiative and work effectively as part of a team.

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation.

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile.
• For further information about this position, please contact Callie Hoole, Executive Advisor, Health, via Utas.Health@utas.edu.au
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description Below for full details.

 Position Description - 503644 - Executive Assistant.pdf

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Advertised: 01 Jul 2026 Tasmania Standard Time
Applications close: 16 Jul 2026 Tasmania Standard Time

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