Assistant Facilities Administrator

Job Summary:

Primarily responsible for the delegation and maintenance of all life safety and fire related conformance requirements. 

Essential Job Duties and Responsibilities: (Additional duties as assigned)

• Works directly with the various fire department municipalities and occupationally relevant vendor groups to keep all fire alarms, elevators, sprinkler systems and any other systems functional, compliant and properly documented. 

• Duties also are focused on the general maintenance of all oil separators. Including, timely checks, recording, scheduling and executing required qualified vendor maintenance procedures as required by state and federal regulations. 
• Commissioning and decommissioning of bulk oil tanks and their appropriate registrations with the DEC, inspections and record keeping. 
• Inventory coordination with Facilities Administrator 
• Secondary needs with the Maguire Facilities Quality Standards program.  
• Any field assignments appointed by Facilities Administrator and Director of Facilities. 
• This position is approximately 20% Office/inspections and 80% field work. 
• Will be on call as position schedules
• Fire department and life safety compliance

Required Experience and Education:

• General trades skills are preferred for this position, entry level experience required. 
• Comfortable with a fast-paced environment and occasional late-night or early-morning calls to address issues impeding the operation of the dealerships.
• Ability to work independently, prioritize competing deadlines, and complete tasks in a timely fashion.
• High School Diploma or equivalent
• Prior dealership experience, preferred but not required

Required Skills and Attributes:

• Strong analytical skills, detail oriented, self-starter, and excellent communication skills.
• Ability to read and comprehend instructions and information.

Additional Requirements: 

• Valid Driver License.

Equipment, Machines and Software Used:

• Computer software: Microsoft Office to include Word, Outlook, Excel, and CDK.

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Will be exposed to noise, vibrations, dust, exhaust fumes, paint and other hazardous or nonhazardous materials.

Disclaimer:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The firm reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.