Executive Assistant

We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team. In this role, you'll manage day-to-day operations for approximately 8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office.

This role is ideal for someone who enjoys executive support as a long-term career path and takes pride in being a trusted partner to senior leaders. Success in this role requires strong judgment, adaptability, and the ability to confidently manage competing priorities in a fast-paced environment.

• →Manage complex calendars across multiple time zones
• →Coordinate internal and external meetings, ensuring alignment across stakeholders
• →Plan and execute domestic and international travel end-to-end
• →Prepare and track expense reports in partnership with Finance
• →Provide backup support for the CEO's office during peak periods
• →Support executive meetings, off-sites, and team events
• →Draft professional communication (email, Slack) and handle sensitive information with discretion
• →Adapt your support style to meet the preferences and working styles of different executives
• →Exercise judgment and make recommendations when priorities compete or information is incomplete
• →Identify and improve processes to make executive support more efficient

• 7+ years of experience in executive or administrative support
• Experience supporting multiple senior stakeholders simultaneously in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize and manage competing demands with minimal oversight
• Excellent written and verbal communication skills
• Experience with tools such as Outlook and expense management systems (e.g., Concur)
• Strong judgment and discretion when handling confidential information
• Ability to adapt to different executive working styles and preferences
• Comfort operating in situations where priorities may shift and information may be incomplete
• Flexibility to support occasional urgent travel or executive-related matters outside of standard business hours
• A proactive mindset—you don't wait to be asked
• Interest in building a long-term career within executive support, executive operations, or administration

• Quickly build trust with executives and manage their day-to-day operations independently
• Anticipate conflicts, identify risks, and solve problems before they escalate
• Deliver high-quality, accurate work with minimal oversight
• Become a trusted partner who understands executive preferences and adapts support styles to maximize executive effectiveness
• Contribute to improving and scaling executive support processes as the organization grows