Administrative Specialist (Part-Time)

Position: Administrative Specialist

Status: Part-Time (up to 20 hours per week, in office)

FLSA Code: Non-Exempt

About Us:

Verified First is a booming tech company on a mission to deliver cutting-edge technology transforming how organizations protect their people. As a constant recipient of the "Best Places to Work" award, you can be sure we'll invest in you as both a professional and a person. We're looking for people like you -- ambitious, hard-working, and fun -- to join our team! 

Summary:

The Part-Time Administrative Specialist is a 100% in-office role responsible for executing key operational and administrative functions for the Operations team. This position provides critical support by processing all departmental mail, reviewing forms for accuracy, notarizing documents, and ensuring the smooth execution of daily office tasks. Concurrently, the assistant acts as the central on-site presence for the company, handling local errands such as PO Box pickups and procuring money orders as needed. This role requires a blend of high attention to detail and strong personal reliability to successfully balance process-oriented responsibilities with independent, on-site duties.

Operational Mail Processing

• Opening, sorting, and processing all incoming mail for the Operations department;
• Carefully reviewing all received forms (e.g., release forms) for completeness and accuracy (signatures, all fields filled, etc.);
• Scanning and digitally notifying the appropriate internal teams when forms are received and available for record updates;
• Preparing, packaging, and sending all outgoing mail.

Administrative & Notary Support

• Notarizing forms and documents as needed for business operations;
• Serving as the professional, in-office presence for the company;
• Maintaining general office tidiness and organization.

Local Errands & Logistics

• Traveling to the company's PO Box once per week to retrieve mail;
• Traveling to local establishments (e.g., post office, bank) as needed to procure money orders for court or school institution payments;
• Taking on other duties as needed to support the team and office operations.

What you bring:

• Adaptability & Problem-Solving: You thrive in a fast-paced, dynamic environment, demonstrating a keen ability to multitask, adapt quickly to change, and solve problems with a detailed, process-oriented approach;
• Effective Communication: With strong verbal and written communication skills, you can facilitate discussions and tailor your communication style to various audiences;
• Independent & Collaborative: You are a self-starter who works well independently but also values and contributes to a team-oriented environment;
• Client-Focused: You are dedicated to fostering positive relationships by actively listening to needs and recommending customized, effective solutions;
• Reliability: You are a dependable professional with a commitment to regular and punctual attendance.

Qualifications:

• High School Diploma or equivalent required. Some college preferred;
• Navigate between multiple windows/browsers with ease, perform extensive internet research, and type 45 WPM;
• Working knowledge of G-Suite and Microsoft Office products;
• Ability to gain extensive knowledge of background screening and related industry vendors, and how it relates to the information we obtain;
• Able to sit at a desk and work on a computer for prolonged periods of time;
• Ability to enter data into a computer quickly and accurately.

Work Environment & Schedule

• This is a 100% in-office position at our Meridian, Idaho, location;
• This role is ideally scheduled Monday through Friday, 3–4 hours per day. We're open to a flexible schedule for the right candidate, with a minimum of 3 days per week on-site.

What we bring:

• Work-life balance: Enjoy your free time with no nights or weekends, paid holidays, and paid time off starting on your first day; 
• Growth: Continue to learn with continuous education, career pathing, and ongoing training. You won’t stall here; growth is part of our success;
• Outstanding Culture: Our company outings and team building events are a crucial part of building supportive teams that are crucial to our values.

What are the next steps?

Our Talent Acquisition Specialist will be reviewing resumes. If you are among one of the qualified candidates, you will receive an email or a phone call to schedule an interview.

Verified First is proud to be an equal-opportunity employer. We expect all team members to have an understanding of, and commitment to diversity, equity, and inclusion.

The pay for this remote position varies based on experience, job responsibilities, and geographical location to comply with state-specific pay regulations.