Executive Assistant/Office Coordinator

United StatesFull Time Employeemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Manage complex, dynamic calendars for multiple senior executives, proactively identifying and resolving conflicts, prioritizing competing demands,

Technical Tools

Executive AssistantAdministration & Office Support

Meet the Company:

We are MERU. A values-driven, impact-oriented team dedicated to fixing companies. We provide advisory services and data analytics support to middle-market companies ($50M - $2B in annual sales), and our clients include private equity firms, credit funds, investment banks, and law firms. We bring deep turnaround experience, a group of veteran operators, and an incentive-aligned approach to any situation. MERU was founded by professionals from Alvarez & Marsal and McKinsey and has seen rapid growth in the eight-plus years since its founding.

The MERU Way & Valuing Our Team:

Finally, MERU values personal time, only traveling when necessary in order to celebrate and respect your personal life. We believe that by encouraging and mandating balance, it will lead to happier and longer-tenured team members.

Responsibilities

~1 min read

→Manage complex, dynamic calendars for multiple senior executives, proactively identifying and resolving conflicts, prioritizing competing demands, and protecting time for strategic priorities

→Coordinate all aspects of domestic and international travel — flights, hotels, ground transportation, visas, and itineraries — with a high degree of accuracy and contingency planning

→Serve as the primary point of contact between executives and internal and external stakeholders, including clients, investors, and professional contacts, maintaining responsiveness and professionalism at all times

→Anticipate executive needs — preparing briefing materials, agendas, and background research ahead of meetings so leaders arrive informed and ready

→Draft, proofread, and finalize correspondence, reports, presentations, and other communications on behalf of executives

→Coordinate logistics for internal and external meetings and events, including board meetings, client dinners, and team offsites, managing all details from venue to follow-up

→Handle sensitive and confidential information — including client matters, personnel issues, and business strategy — with absolute discretion

→Process expense reports and manage reimbursements accurately and on time

→Assist with special projects and strategic initiatives as directed by executive leadership

Support the general operations of the New York office, ensuring day-to-day functions run smoothly and professionally

Manage office inventory and supply procurement, maintaining appropriate stock levels and coordinating timely replenishment

Submit, track, and follow up on maintenance and facilities requests, coordinating with building management to resolve issues promptly

Oversee building access management, including the issuance and deactivation of access cards for staff and visitors

Act as the primary liaison with office vendors and service providers, managing relationships, service agreements, and issue resolution

Prepare and process client invoices in close partnership with the Finance team, ensuring accuracy, proper coding, and timely issuance

Maintain organized records of billing activity and follow up on outstanding items as needed

Support the business development efforts of Partners by maintaining the CRM with new leads, contacts, meeting records, and correspondence for current and target clients

Ensure CRM data integrity and completeness, flagging gaps or stale information and working with Partners to keep records current

5+ years of experience in an executive support role, ideally within a professional services environment (financial services, consulting, law, or similar)

Demonstrated ability to support multiple senior stakeholders simultaneously in a fast-paced, high-expectation environment

Exceptional organizational skills and meticulous attention to detail — you catch things others miss

Strong written and verbal communication skills; able to represent executives professionally in all interactions

High level of discretion and sound judgment when handling sensitive or confidential matters

Proactive, solutions-oriented mindset — you anticipate needs rather than waiting to be asked

Proficiency in Microsoft Office Suite; experience with CRM platforms (Salesforce, HubSpot, or similar) a plus

Calm under pressure, adaptable to changing priorities, and capable of managing ambiguity with poise

A professional demeanor and genuine commitment to supporting the success of the people and firm you serve