People and Culture Administrator- Part Time

People and Culture Administrator Job Description 

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Job Title: HR Administrator 

Region/Location: Statewide 

Department:  People and Culture 

Occupational Job Group: Administrative Support 

Pay Range:  

Reports To: People and Culture  

Date:  

FLSA Status: Non Exempt 

Terms: Part Time Year Round 

Supervisory Responsibility: None 

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GENERAL PURPOSE: HR Administrator supports the People & Culture team in delivering efficient and consistent HR services across Girl Scouts of Colorado (GSCO). This role will focus on onboarding coordination, camp staff licensing and compliance tasks, and a variety of HR administrative duties. The ideal candidate is detail-oriented, responsive, and committed to a high standard of support for internal stakeholders. 

ESSENTIAL DUTIES & RESPONSIBILITIES ***(Employees are held accountable for all duties of this job) 

• Support new hire onboarding processes, including offer letters, background checks, system entries, and orientation scheduling 

• Maintain digital employee files and documentation in alignment with organizational and licensing standards 

• Assist with seasonal staff hiring and compliance tracking for camp licensing, including documentation collection, audits, and reporting 

• Track employee leave requests and documentation in coordination with People and Culture leadership. 

• Maintain leave tracking spreadsheets and assist with communication regarding leave timelines and procedures. 

• Respond to general HR-related inquiries and support day-to-day operations across the department 

• Enter and update employee data in HRIS and other internal systems as needed 

• Draft and edit documents, spreadsheets, and templates to support HR activities and process improvement 

• Provide administrative support for projects and initiatives of the People and Culture Department 

PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES 

• In accordance with the philosophy of Girl Scouts of Colorado, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.  

• Support the efforts and commitments of Girl Scouts of Colorado in pluralism and diversity throughout the organization and within each community served. 

• Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers. 

• Coordinate with Payroll, IT, and Risk Management teams to support seamless employee onboarding and offboarding processes. 

• Work in partnership with camp directors and seasonal leadership to track and maintain required staff records throughout the camp season. 

JOB QUALIFICATIONS 

Education and/or Formal Training  

• High school diploma or equivalent required 

• Associate’s or bachelor’s degree in business, HR, or related field preferred 

Experience 

• Minimum of 1–2 years of administrative or HR support experience 

• Experience in nonprofit or seasonal workforce settings a plus 

Knowledge, Skills, and Abilities 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and comfort learning HR systems. 

• Familiarity with leave management and/or camp licensing requirements a plus 

MATERIAL AND EQUIPMENT DIRECTLY USED  

• Computer (PC), printer, and scanner 

• Microsoft Office Suite (Outlook, Word, Excel, Teams) 

• HR Information Systems (e.g., PrismHR, TimeCo, ClearCompany, JazzHR, or similar platforms) 

• Zoom or other video conferencing platforms 

• Telephone, email, and online messaging tools for internal communication 

WORKING ENVIRONMENT & PHYSICAL ACTIVITIES  

• Work may be performed remotely, in-office, or hybrid, depending on organizational needs. 

• Occasional evening or weekend hours may be required during onboarding or camp season. 

***Employee signature below indicates the employee's understanding of the requirements, essential duties & responsibilities of the position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. Please contact your supervisor/manager or HR with any questions. 

GSCO will make reasonable accommodation for qualified individuals with known disabilities and employees whose work requirements interfere with a religious belief, unless doing so would result in an undue hardship or a direct threat to the Girl Scouts of Colorado. If you need such accommodation, contact your supervisor or Human Resources immediately to begin the interactive accommodation process.