Department Personnel Specialist II - Sheriff's Department

Job Type: Classified

Job Classification: 5992 - Department Personnel Specialist II - Elected Officials

Salary Grade: 10

Pay Range

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.
  
  

This position provides complex paraprofessional administrative support for the Pima County Elected Official Human Resources Division. Duties differ from the Department Personnel Specialist I – Elected Official classification due to the higher level of complexity, autonomy, and responsibility involved. This position may be responsible for staff supervision.

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Facilitates coordination of HR activities with other departmental sections, County departments, and external agencies, acting as the internal liaison for support functions such as personnel management, purchasing, payroll, and program-specific activities;
• Reviews and verifies HR-related documentation and initiates necessary actions to ensure compliance and accuracy;
• Responds to inquiries from the public and staff, providing information or resolving issues related to departmental policies and procedures, or directing questions to the appropriate HR personnel;
• Represents the HR division in various committees and working groups and may be authorized to commit departmental resources to specific initiatives;
• Coordinates, schedules, and organizes HR calendars and meetings to ensure efficient operations and communication;
• Leads the preparation and processing of HR-related accounting documentation, including requisitions, purchase orders, claims, and fund transfers;
• Creates and maintains specialized HR databases, ensuring accurate data entry, retrieval, and the production of complex reports for analysis;
• Monitors and manages HR agreements, contracts, and other compliance documents with relevant agencies, contractors, and service providers;
• Conducts research, compiles information, and performs initial analysis, preparing routine and special reports, correspondence, personnel forms, and operational manuals for supervisory review;
• Summarizes statistical and operational data to prepare periodic and special reports relevant to HR functions;
• Assists in budget preparation for the HR division, tracking expenditures and reporting on budgetary activities to the supervisor;
• Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;
• Establishes and maintains specialized reference files and materials relevant to HR operations;
• May supervise, train, and evaluate support staff, providing recommendations on hiring, terminations, and other HR-related personnel activities.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Frequently required to lift, push or pull objects weighing up to 50 pounds. Action Activity - bending, reaching, squatting, stooping; Motion Activity - simple and firm grasping and fine movement; Hearing Activity - in noisy areas, on radio, behind themselves, and equipment alarms; Speaking Activity - in person, on the phone and on cell; Vision - may be required to operate a motor vehicle, distinguish colors, have depth perception and peripheral vision.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.